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ACCOUNTS CUM SALES SUPPORT

Company: Greentech Oilfield Services LLC (GOS), UAE
Department: Accounts & Sales Support
Reports To: Management / Accounts & Sales Manager
Employment Type: Full-Time

Location: Al Qusais, Dubai.

JOB PURPOSE

To support GOS in day-to-day accounting, invoicing, collections, sales coordination and customer administration, ensuring accurate financial records and smooth execution of sales orders from quotation to delivery and payment.

KEY RESPONSIBILITIES

Accounts

• Maintain day-to-day accounting records, invoices, receipts, payments and expenses.

• Prepare and issue customer invoices, credit notes and related documents.

• Monitor accounts receivable/payable and customer outstanding balances.

• Follow up with customers for payments and maintain collection records.

• Coordinate with management and external accountants/auditors for VAT, financial reporting and other requirements.

• Reconcile customer/supplier statements and bank transactions.

• Maintain organized records of purchase invoices, sales invoices and supporting documents.

Sales Support

• Prepare quotations, proforma invoices, sales orders and other commercial documents.

• Coordinate customer enquiries and follow up on quotations, orders and deliveries.

• Coordinate with suppliers regarding pricing, availability, lead times and order status.

• Maintain quotation, order and customer databases.

• Follow up internally on pending deliveries and ensure customers receive timely updates.

• Assist the Sales team with tenders, purchase orders, documentation and customer correspondence.

• Coordinate with warehouse/service teams regarding stock availability and delivery requirements.

• Support preparation of sales reports, outstanding quotation reports and sales forecasts.

REQUIRED EXPERIENCE & QUALIFICATIONS

• Bachelor’s/Diploma in Accounting, Finance, Commerce, Business Administration or related field.

• 3–5 years of UAE experience in accounts, sales coordination or a similar combined role.

• Good knowledge of UAE VAT, invoicing and basic accounting practices.

• Strong Excel and accounting software/ERP skills.

• Good written and verbal English communication.

• Experience in trading, industrial equipment, oil & gas or engineering companies is preferred.

Accounting accuracy | Timely invoicing | Collection follow-up | Quotation turnaround | Order coordination | Customer response | Supplier coordination | Reporting & documentation

Desired Candidate Profile

A highly organized and responsible professional who can manage accounts accurately while providing strong day-to-day support to the Sales team. The candidate should be comfortable dealing with customers and suppliers, following up on payments and quotations, coordinating orders, and working independently in a fast-growing business environment. KEY PERFORMANCE AREAS