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Logistics & Accounts Coordinator

Location: Dubai, UAE
Job Type: Full-time
Working Days: Monday to Friday
Working Hours: 9:00 AM – 6:00 PM
Department: Accounts & Administration
Experience: 2–5 years
Education: Bachelor’s Degree in Finance, Accounting, Supply Chain, Logistics Management, or a related field

Job Overview

We are looking for a Logistics & Accounts Coordinator with 2–5 years of experience in a trading, freight forwarding, logistics, or supply chain environment. The role will involve coordinating logistics and shipments across GCC, handling accounts and payments, maintaining inventory records, and providing administrative and HR support.

Key Responsibilities

Supply Chain & Logistics

• Coordinate with suppliers to ensure deliveries meet agreed timelines and PO specifications.

• Coordinate end-to-end deliveries to clients across GCC countries.

• Negotiate freight rates with freight forwarders.

• Coordinate import/export shipments and documentation.

• Prepare and maintain shipping and customs clearance documents, including:

  • Commercial Invoice

  • Packing List

  • Certificate of Origin

  • HS Code Sheet

  • SABER documentation

• Ensure proper filing and maintenance of import/export documentation.

  
  

Accounts & Payments

• Prepare sales invoices, delivery notes, purchase orders, and vendor bills.

• Verify supplier invoices against purchase orders before booking.

• Manage office petty cash and related records.

• Verify monthly employee expenses against submitted bills and allocate expenses by project.

• Calculate overtime for Saudi employees.

• Maintain and update the Inventory Register.

  
  

Administration & HR Support

• Maintain and update employee records.

• Coordinate air ticket and hotel bookings for project teams.

• Provide general administrative support as required.

• Support additional operational activities based on business requirements.

Desired Candidate Profile

• 2–5 years of relevant experience in trading, freight forwarding, logistics, supply chain, or a similar environment.

• Bachelor’s degree in Finance, Accounting, Supply Chain, Logistics Management, or a related discipline.

• Good understanding of logistics, freight forwarding, import/export documentation, and GCC shipments.

• Basic to good understanding of accounting and invoice processing.

• Experience with ERP/accounting software, preferably QuickBooks or Zoho.

• Strong coordination, communication, documentation, and organizational skills.

• Ability to manage multiple tasks and work with suppliers, freight forwarders, vendors, and internal teams.

If you have relevant experience in logistics/freight forwarding along with accounts coordination, we would like to hear from you.