Senior Accountant

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Job Purpose

Responsible for overseeing and managing complex accounting activities to ensure the accuracy and integrity of financial information. 

Responsible for providing professional judgment, supports period-end closures, ensures compliance with applicable standards and internal controls, and acts as a technical reference and support to the accounting function.

Perform duties in accordance with Malia Group policies and procedures.

Duties And Responsibilities

On Core Accounting Operations
-Review and audit the general balance of assigned entities, documenting observations and inserting review comments for escalation to the Chief Accountant when required
-Audit monthly reconciliations of transitory accounts and bank accounts, including corporate card reconciliations, and ensure timely resolution of discrepancies
-Prepare the weekly or ad-hoc maturity list of payments after validating that prepayment reports have been reviewed and cleared by the accountant
-Maintain and update accounting work-in-progress files on shared folders, including end-of-period closing files and bank summary reports
-Prepare quarterly VAT declarations and coordinate submission to external auditors, while supporting and responding to audit-related inquiries as needed
-Monitor and follow up on accountants’ tasks, provide technical guidance when required, and progressively expose team members to more advanced accounting responsibilities
-Coordinate with accountant(s) to prepare documentation requested by external auditors in a timely manner, ensuring the accuracy, completeness, and consistency of information provided
-Prepare and update monthly recurring schedules, post related entries, and review associated transactions for accuracy and completeness
-Process fixed asset retirement entries, run depreciation, post transfer transactions to the General Ledger, and reconcile Fixed Asset sub-ledgers with the General Ledger
-Ensure that all received financial documents (including invoices, debit notes, credit notes, bank advices, and agreements) comply with VAT requirements, applicable financial regulations, and departmental procedures
-Perform and review General Ledger entries for assigned entities, ensuring proper classification and adherence to accounting standards
-Prepare and issue credit memos and debit memos, and issue manual accounts receivable invoices subject to the company’s authorized approval process

On Control & Oversight
-Review and control fixed asset entries posted to the General Ledger
-Review and validate accountants’ General Ledger data entries
-Review and approve daily accounts payable notifications prepared by accountants in line with established controls
-Review and control accounts receivables transactions prepared by accountants
-Audit foreign currency exchange rates entered by accountants to ensure accuracy and consistency with approved sources

On Compliance
-Ensure the effective implementation of company policies and procedures to enhance productivity, maintain control, and mitigate financial and operational risks
-Promote a strong quality and compliance culture within the team, ensuring adherence to approved policies, procedures, and internal controls
-Maintain strict confidentiality of financial information and sensitive company data at all times

On HR
-Contribute proactively with the Talent Acquisition Team in filling vacancies timely. Design/update related JD and on-boarding programs and ensure their proper understanding & implementation. Ensure an optimized structure in line with business priorities and performance
-Provide direct reports with needed resources/tools and guidance to fulfil their role properly and set their training needs and development plan in coordination with L&DM. Celebrate achievements, highlight people with potential to offer them perspective for growth
-Set direct reports annual Business Goals and required competencies and conduct quarterly feedback sessions to appraise their performance. Monitor continuously direct report productivity and take corrective actions in due time. Issue misconducts and enrol under-performers in related program
-Promote the Group's culture, encourage loyalty, trust, a healthy working environment and teamwork. Personalize the motivational approach, empower and inspire the team to reach greatness