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الوصف الوظيفي

الأدوار والمسؤوليات

Job Description
Title: Human Resources and Administration Assistant
Reports to: Regional HR Manager
Location: Amman, Jordan

POSITION DESCRIPTION

The Human Resources and Administration Assistant is a key member of the Near East Foundation team in Jordan. The HR & Admin Assistant is responsible for day-to-day HR & administrative requirements, functions and assisting the regional HR manager in all related HR & Admin functions.

RESPONSIBILITIES

The Human Resources and Administration Assistant has the following specific responsibilities:

• Support the daily operations of HR functions and duties, contributing to the overall efficiency of the department.

• Organize and maintain both digital and physical HR documents, ensuring they are easily accessible and up to date for current staff and leavers.

• Prepare and submit requests for the insurance of staff and assist in the timely renewal of policies when due;

• Update and maintain employee records, including personnel files, onboarding documents, and compliance paperwork.

• Provide information and assistance to staff and supervisors on human resources and work-related matters.

• Ensure that staff records on HR systems and the HR portal are up to date.

• Support recruitment efforts by scheduling interviews, communicating with candidates, and preparing necessary documentation.

• Compile and assist with the long listing of candidates and invite shortlisted candidates for interviews.

• Reorganize the recruitment folder and ensure all the recruitment documents are maintained in accordance with the recruitment process.

• Manage volunteer contracts for the Jordan and Syria offices.

• Submit time sheets on the accounting software for staff in Syria.

• Submit leave requests on the Human Resource software for staff in Syria.

• Prepare purchase orders and payment request related with HR if necessary.

• Assist in the onboarding process for new hires, including preparing welcome materials and ensuring all paperwork is completed.

• Contribute to special HR projects and initiatives as needed and support in improving processes and workflows.

• Perform other job-related tasks as requested by the supervisor.

QUALIFICATIONS

The successful Human Resources and Administration Assistant must be a self-directed individual with the following qualifications:

Basic Qualifications:

• Bachelor s degree in human resources or business administration or other relevant fields of study;

• 1-3 years' experience in human resource management.

• Must speak and write fluently English and Arabic;

• Excellent interpersonal written and oral communication and presentation skills;

• Ability to multi-task and work with deadlines;

• Proficient in the use of Microsoft applications including Word, Excel, PowerPoint and outlook (or similar software);

• Strong problem solving, analytical and operational abilities.

• Ability to maintain confidentiality.

• Good knowledge of human resource practice, policies and procedures.

• Familiarity with local labor laws and regulations.

• Ability to build strong working relationships.