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Role Objective

JOB CONTENT

To provide financial, administrative and clerical support pertaining to payables under Finance and Accounts department such as updating journal entries, reviewing & booking of supplier invoices, handling employees reimbursements, etc in an effective and efficient manner in accordance to company’s policy and procedures that will ensure accurate and timely finances to vendors, suppliers, and internal staff. In addition, is responsible for assisting in the preparation, organize, analyse and summarize various monthly, quarterly and periodic financial plan results for use by key stakeholders such as management, board of directors and shareholders.

2. Duties and Responsibilities

Operational:

1. Perform the day to day processing of accounts payable transactions.
2. Responsible for data entry and record keeping of all types of invoices received from different external parties.
3. Maintain the accounting details for port projects by using appropriate tools and systems.
4. Verify & record invoices/employees reimbursements, ensure the supporting documents are attached and necessary signature obtained.
5. Prepare weekly reports as required, in order to ensure transparency of necessary payable information with the reporting Manager.
6. Maintain proper documentation and ensure safe keeping of financial/payables records and files.
7. Provide administrative support to the department in order to ensure effective and efficient office operations.
8. Prepare timely departments’ budget templates in line with the budget guidelines.
9. Remain a focal point in budgetary data collection and compile the budgetary data into a master budget.
10. Participate in distribution of approved budget templates to all the departments.
11. Prepare budget utilization templates at an accurate and detailed financial information for the departments to effectively monitor its actual performance.
12. Drive for cost improvement/activities’ efficiency and optimization of resource utilization by preparing reports linked with the margin analysis and ensure the accuracy is maintained at a high level.
13. Participate in the periodic closing of books.
14. Complete all other related tasks as assigned from time to time by the reporting manager or management.
15. Assist in the Internal & External audit activities.

MINIMUM EDUCATION & QUALIFICATIONS

Education:

Bachelor degree in Accounting and/or Finance., or as per the Minimum Qualifications and Experiences matrix in PODC.

Experience:

0-2 years of relevant experience, or as per the Minimum Qualifications and Experiences matrix in PODC.

Special Skills & Knowledge:

General Accounting Knowledge.

Ability to complete work on schedule

Analytical skills

Attention to details

Good Communication skills

Knowledge of ERP & Accounting procedures

Personal & Interpersonal skills

Vendor Management

Problem-solving skills

Accuracy

Organization and prioritization skills

Proficient in the use of computer programs (Word, PowerPoint, and Excel)

Demonstrate sound work ethics

Development and creativity