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Job Description

Project # / Name: Samaritan’s Purse Republic of Yemen                        
Position Title: Finance Assistant        
Duty Station: Aden    
Reports To: Finance Manager
Ref: HR25/001    
    
Job Summary 

This position serves the Samaritan’s Purse Republic of Yemen office, which seeks to establish thriving and revitalized Yemen communities through multi sectoral interventions with priority focus on Health & Nutrition, WASH and Livelihoods programming. Primarily the individual who fills this position will assist in the day-to-day key aspects of accounting, specifically cash, document, and ledger management under the direction of the Finance Manager. This position provides specific support to Aden Finance department and assists in the administration of the financial/business functions of the unit.

Major Responsibilities: 

A.    General Accounting/Finance:

• Maintain and update the Cash and Bank Ledgers. Upload them into Field Connect. Ensure that the Finance Journal is updated any time that a payment is made.
• Review procurement documents before payments are initiated and ensure all supporting documents and necessary approval are there. This includes the Purchase Request, Quotations, Procurement Bid Summary, and Purchase Orders, Receipts or invoice.
• Ensure that all costs are allocated to the respective speed keys and general ledger accounts as indicated in the Purchase requests and other supporting documents. 
• Maintain filing systems, scan documents, and organize financial documents as per SP Field Operating Guidelines.
• Distribute cash or prepare bank payments in alignment with documentation.

B.    Cash and Bank Management:

• Participate in regular cash counts with members of the SPRY team.
• Ensure staff member’s Cash Advances (CA’s) are closed in proper timing, review and upload Field Expense Reports (FERs), reconcile CA’s. 
• Coordinate with all departments regarding all checks/bank transfers, in order to process all payments within the timeframe agreed.

C.    Month-end closure:

• Assists the Finance Manager in the preparation of monthly financial reports and ledger entries, and respond to any other/urgent task requested by International Head Quarters.

D.    External and Internal Audit:

• Assists in the preparation of the External / Internal Audit schedules.
• Coordinate (with the Finance Manager) for responses to audit and compliance issues.

E.    Other duties:

• Submit scanning checklist for review by the supervisor before submission to Regional Finance office.
• Identify areas for financial and administrative improvement and work to implement feasible improvements.
• Complete other activities as directed by the Line Manager and performing all other tasks and responsibilities assigned for the benefit of Samaritan’s Purse with a generous and serving spirit

Skills Required

To perform this job successfully, an individual must be willing to abide by the organization’s code of conduct as well as be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform their responsibilities.

1.    Attention to detail, anticipation and follow up the core values of the job function while maintaining the highest levels of confidentiality regarding confidential information.
2.    Possesses strong organizational and problem-solving skills within a fast-paced environment.
3.    Must be a self-starter and internally driven to success and hard work.
4.    Possesses strong cross-cultural communication skills, both written and verbal.
5.    Must be a humble team player.
6.    Ability to be flexible and adaptable, taking on additional responsibilities as needed. 
7.    Knowledge of computer systems and its applications such as Outlook, Word, and Excel including formulas/formatting.
8.    He/she must have analytical and report writing skills.
9.    High level of integrity and stewardship.
10.    Committed to the SP values and ethics.
11.    Above average mathematic skills
12.    Ability to acquire, build and maintain positive working relationships
13.    Excellent verbal and written communication skills in Arabic and English
14.    Excellent planning, organization, and problem-solving skills
15.    Levelheaded and calm demeanor; able to firmly, yet professionally, direct people when the need arises 
16.    Self-starter and motivated to succeed, regardless of the task
17.    Willing to travel as required by Finance Manager and CD

Education / Experience Needed

• High school graduate or equivalent plus business/accounting courses beyond high school preferred. Previous experience in INGO, with a desired experience providing administrative support to health activities. 

LANGUAGE  

• Fluency in written and spoken Arabic and English are required

REASONING ABILITY 

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral diagram, or schedule form.

PHYSICAL DEMANDS 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit.  The employee frequently is required to stand; walk and run; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear.  The employee must occasionally lift and/or move up to 100 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

1.    The noise level in the work environment is usually moderate but may be exposed to loud noises around maintenance and construction workshops.
2.    May travel in country with exposure to communicable diseases, hot and humid weather conditions. 
3.    Able to work in a security context that is fluid.

This is a non-contractual document that can be varied from time to time as circumstances dictate. This job description is intended to summarize the main duties and responsibilities of the post; this is not intended to be a full and exhaustive list of tasks. All Organization staff are expected to demonstrate flexibility and willing to perform appropriate tasks when the need arises.