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الوصف الوظيفي

الأدوار والمسؤوليات

Job Description

The Accounting and Office Manager will oversee all financial activities and accounting processes for CCHO, as well as ensuring smooth office operations, managing administrative tasks, coordinating travel arrangements, supporting HR functions, and handling procurement activities.
The accounting role includes managing regulatory compliance, internal controls, financial reporting, and cross-functional collaborations to optimize our accounting performance.

الملف الشخصي المطلوب للمرشحين

Qualifications

Accounting Responsibilities:

• Manage the filing of purchase orders, contracts, and ensure timely reminders for due dates.
• Prepare and issue client invoices.
• Manage petty cash and bill payments efficiently.
• Submit quarterly invoices and bills for financial reporting.
• Support the financial manager in preparing financial reports and optimizing financial processes.
• Ensure all financial transactions are accurately recorded in Odoo.
• Perform general accounting functions, including reconciliations, financial entries, and audits.
• Assist with budget preparation and financial forecasting

Office Manager Responsibilities:

• Administration:
  • Coordinate office maintenance and repairs.
  • Manage office inventory and supplies.
  • Serve as the point of contact for internal departments and external vendors.
• Travel Arrangement:
  • Organize team travel, including flights, accommodations, transportation, insurance, and visa applications.
  • Prepare and provide travel quotations for clients.
• HR Duties:
  • Manage equipment checkout forms and ensure proper documentation.
  • Draft job descriptions and source potential candidates.
  • Schedule and coordinate interviews.
  • Handle leave requests and maintain the personnel sheet.
• Procurement:
  • Source potential vendors and evaluate their offerings.
  • Maintain an updated database of active and potential vendors in Excel.
  • Obtain and present three quotations for each purchase request for management approval.
• Team Coordination:

• Plan and coordinate team events and activities