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الوصف الوظيفي

الأدوار والمسؤوليات

Job Description
Core purpose

Financial management refers to the strategic planning, organizing, directing, and controlling of financial undertakings of a non for profit organization. It also includes applying management principles to the financial assets and project designs according to international standards.

Education, Knowledge, and Professional Experience

* BA in Accounting or Finance or related field.

* Good experience with Quick Books system and other financial systems.

* At least 5 years in Finance and Accounting management in non-profit organization/NGOs sector.

* Experience in international projects.

* Ability to work under pressure and excellent communication skills.

* Proven experience in the development sector

* Sound understanding of the regional context (Jordan)

* Knowledge of INGOs processes and standards will be a strong advantage

* Knowledge of concepts, approaches and standards regarding Disability Inclusive Development, Gender and Child Safeguarding an advantage

* Specify the background of an ideal fit for the position

Languages

English (professional proficiency)

Arabic (fluent)

Tools

* Knowledge in MS Office incl. Excel and MS SharePoint solutions

Core Competencies

Customer orientation

Building Collaborative Relationships

Following through tasks

Written communication

Attention to Communication

Attention to detail

Able to work under stress

Overall Mission

The finance manager is the head of the finance committee in an NGO. Apart from supervisory functions and monitoring responsibilities

The "financial Manager" manages all partner- and project-related quarterly and annual office-based CBM-processes. She/he carries out frequent field visits to projects to check progress against multi-year plan, addressing financial, administrative and programmatic aspects.

Main Activities

1. Oversee the general accounting function, maintain accounting records including data entry of complete and accurate data for day to day business transactions.

2. Assist in managing, monitoring and executing all commercial, financial and compliance-related tasks.

3. Perform other accounting/finance related duties or tasks as assigned from time to time.

4. Prepare and update necessary periodic financial and cash budgets and carry out the budget-to-actual variance analysis.

5. Maintain the local finance organization

6. Establish procedures and controls for all relevant finance processes.

7. Maintain internal control procedures overall business processes.

8. Update the Financial Models as and when required by the Financing Agreements.

9. Prepare accounting documents and monthly schedules.

10. Prepare invoices, monitor collection of revenues, handle the incoming invoices, review reconciliations, and initiate payments.

11. Prepare the monthly group reporting to the head office.

12. Assist in the preparation of reports for external reporting (e.g. monthly/quarterly management reports).

13. Monitor monthly actual results against the budget and prepare an overall review and analysis of the variances.

14. Assist in the budgeting and forecasting in accordance with operating plans and Group policies

Other Administrative Processes
* Manage the budget process related to projects in the Phase Out-Portfolio

* Ensure completeness and correctness of document and process monitoring data

* Monitor implementation rate and provisos

* Manage Red Flag -issues

* Ensure AHS internal documentation and reporting, as per agreed standard

Performance Criteria
* Being accountable to the donors

* Securing future

* Eliminating fraud and theft

* Making productive decisions

* Achieving objectives

* Enhancing credibility

* Strengthening fundraising efforts

* Portfolio Management: Financial Implementation Rate over 90%

* AHS Internal Reports available in time and with acceptable quality (Project Progress Report PPR, Statistics etc.)

* Knowledge Management: Core partner- and project-related documents available and accessible

* Progress against Project Yearly Plans checked annually, documented and shared

* Red Flag Issues managed effectively and in line with Action Plan

* Partner Management and Representation: Key customers (Partners, Management) satisfied with performance (as per agreed portfolio and accountability)