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Responsibilities

- Organize and archive personnel files (hard copies) in accordance with the HR filing structure.

- Digitize physical documents and upload them to the appropriate folders in the HR shared drive as per the pre-defined archiving tree.

- Ensure that each personnel file (hard and soft) is complete, with all required documents as per the checklist (e.g., contracts, performance reviews, leave forms, etc.).

- Label, index, and cross-check all documents against staff lists to ensure consistency.

- Highlight and report any missing documents or discrepancies to the HR Officer.

- Ensure confidentiality and safe handling of all HR documents at all times.

- Support in archiving FSP and Site engineers files as needed.

- Assist with other HR administrative related tasks as requested by the line manager.

Qualifications

Essential:

- Bachelor Degree in any field.

- Previous experience in admin work (secretarial – personal assistant – archiving) similar tasks

- Good level of English (written and spoken)

- Knowledge of computer skills, particularly in Microsoft Word, Excel,

- Good organizational skills and attention to detail.

- Ability to handle confidential information with discretion.

- Ability to wok under pressure

- Good communication skills and a collaborative attitude.

Desirable:

• Currently studying or recently graduated specifically in Human Resources, Business Administration.

• Previous experience in humanitarian sector

• Experience in file management systems.

Specific Vacancy Requirements

All applicants are encouraged to clearly highlight their experience and skills in their CV and cover letter, both submitted in English.