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الوصف الوظيفي

International Finance Manager - Yemen

Location: Aden, Yemen with frequent travel to other HALO locations in Yemen

Full Time, Permanent

Salary - Competitive, dependent upon experience

Job Purpose: To support Programme Manager by leading the management of all financial planning, processes, and risks across all programming through effective, efficient delivery of standard financial operating procedures and local finance teams' training/capacity building.

About the Role

The International Finance Manager (IFM) is a senior management team member with a key role in the programme’s finance department. Their responsibilities include ensuring that the daily, monthly, and annual financial duties comply with HALO’s policies, donor contracts, and national finance and tax regulations. They also provide strategic leadership to the finance team and develop business plans, budgets, and strategies to support the programme’s funding and overarching strategy.

The IFM is responsible for managing the finance team, building the capacity of individual team members, and ensuring the overall structure of the department, which provides robust and timely support to the programme’s activities. They are to lead their team, and alongside the other senior management team members, they are to inspire, motivate and manage the programme. The IFM is responsible for ensuring that the proper procurement and accounting systems are in place, monitored and improved as necessary and that the finance team is resourced appropriately.

The IFM is responsible for promptly meeting deadlines for internal and external reporting and proposals. Alongside the Programme Manager, the IFM is responsible for short—and long-term financial planning to support the programme and successfully deliver donor contracts on budget.

The IFM reports directly to the Yemen Programme Manager.

Role and Responsibilities

Financial planning and monitoring

• Support the Programme Manager in formulating and monitoring Yemen financial plans, including associated funding and cost assumptions.
• Collaboratively produce grant/contract budgets utilising HALO's financial planning system (Adaptive Insights) per HALO budget preparation guidelines.
• Lead the financial monitoring and review of grants/contracts, working closely with operations to forecast and report on contract costs to completion/spend out plans.
• Support the programme and project managers in identifying and managing financial risks in the programme and escalating and addressing any emerging risks.

Accounting and Financial Control

• Ensure the implementation of HALO financial standard operating procedures across all locations, training local finance members to deliver all policies and procedures.
• Oversee the monthly financial close process, ensuring the country's financial ledgers are closed within HALO deadlines.
• Ensure that costs are allocated to grants/contracts per the cost allocation policy, identifying and reporting any shortfalls in direct and indirect cost coverage.
• Prepare donor/client financial statements, reconciling to agreed budgets and financial ledger (Oracle NetSuite).
• Prepare country financial statements following local legislation.
• Oversee the financial management of delivery partner contracts, ensuring compliance with HALO's contractual obligations.
• Supervise the production of the payroll cycle, ensuring donor funding allocations are accurate and that calculations for salary, income tax, social security, severance, and other government levies are in accordance with legislation.
• Support the Programme Manager in ensuring compliance with all statutory legislation (e.g., tax, registration, labour law), including reviewing regulatory requirements in new operational territories.

Cash Management

• Ensure that adequate banking and cash provisions are in place, that HALO's financial policies are followed, and that delegations of authority enable the programme to operate efficiently, particularly during periods of leave, etc.
• Manage the programme's short-term cash flow requirements, liaising with HALO HQ to facilitate cash transfers. Manage the effects of exchange rate fluctuations between local and contract currencies.

External Audit

• Arrange for the external audit of locally prepared financial statements (statutory or donor), liaising with HQ finance to ensure compliance with HALO policies and procedures.

Staff Management and Development

• Ensure that the finance staffing capacity is fit for the programme's needs.
• Develop national staff's capacity and career development, ensuring financial consistency and quality across the programme. This role offers a unique opportunity for professional growth and the chance to make a significant impact in the field of international finance management.

All International staff are expected to undertake the following general duties:

• Work within the framework of HALO's core values and standards.
• Ensure familiarity with and adhere to all HALO policies and procedures.
• Undertake a role in developing countries where standards of living may be basic.
• Undertake the role appropriately to the cultural context and within the local legal framework.