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Job description / Role

Employment: Full Time

Assistant - Inventory Controller

The assistant - inventory controller is responsible for supporting inventory management activities, ensuring stock accuracy, and maintaining optimal inventory levels. This role involves monitoring stock movements, reconciling discrepancies, coordinating with suppliers and internal teams, and ensuring compliance with company policies. The assistant will play a key role in optimizing inventory processes to minimize excess stock, prevent shortages, and improve overall supply chain efficiency.

Key responsibilities

1. Inventory management & stock control:

• Monitor inventory levels to ensure adequate stock availability while preventing overstocking.
• Assist in performing regular stock reconciliations to identify discrepancies and take corrective actions.
• Track stock movements, including receiving, storing, and dispatching goods.
• Conduct periodic physical stock audits and cycle counts to verify inventory accuracy.

2. Procurement & vendor coordination:

• Assist in selecting and managing relationships with suppliers, ensuring timely procurement of materials.
• Ensure compliance with purchasing policies and coordinate purchase orders with relevant departments.
• Maintain regular communication with suppliers to track orders, resolve discrepancies, and ensure timely deliveries.
• Oversee and support the creation, approval, and processing of purchase orders and requisitions.

3. Compliance & documentation:

• Ensure compliance with inventory control policies, company procedures, and legal regulations.
• Maintain accurate records of inventory transactions, purchase orders, and supplier agreements.
• Review deliveries to confirm alignment with purchase orders and report any discrepancies such as shortages, overages, or damaged goods.

4. Process optimization & cost control:

• Support the implementation of best practices to improve inventory accuracy and efficiency.
• Analyze stock reports to identify trends, cost-saving opportunities, and areas for process improvement.
• Collaborate with internal teams (procurement, finance, and warehouse) to streamline inventory operations.

5. Reporting & system management:

• Generate and maintain inventory reports, highlighting stock levels, movement trends, and discrepancies.
• Assist in preparing procurement reports, tracking purchase requests, and managing requests for proposals (RFPs).
• Ensure the effective use of inventory management systems to track and maintain accurate records.

Key relationships

Department head, chief accountant, operations manager, manager - inventory, inventory control assistant, etc.

About the Company

The Apparel Group is a global fashion and lifestyle brand conglomerate residing on the crossroads of a modern economy - Dubai, UAE. The mercurial growth in the last 17 years has been by acquiring a host of world class fashion labels from around the world - Nine West, Tommy Hilfiger, Kenneth Cole, Aldo & Tim Hortons just to name a few.

Today the group caters to thousands of eager shoppers through its over 1530 stores, 75 International brands and employing 12,000 multi cultural staff in over 4 continents. Apparel believes in turning dreams in to reality and we give everyone - our customers, our stakeholders, our employees - an equal opportunity to do so.

Apparel group has carved its strong presence not only in the UAE, Kuwait, Qatar, Bahrain, Oman, and Saudi Arabia but opened thriving gateways to market in India, South Africa, Poland, Singapore, Jordan, Indonesia, Thailand and Malaysia. Additionally, clear strategies are in place to enter emerging markets such as Hungary, Pakistan, Egypt and Philippines.