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Job Description

Invoice Processing & Payment Management

Review, verify, and process vendor invoices accurately and timely.

Ensure proper coding of expenses to the correct GL accounts.

Manage payment runs (checks, ACH, wire transfers) and resolve payment discrepancies.

Vendor Relations & Compliance

Maintain vendor records, including W-9/W-8 forms and tax compliance.

Respond to vendor inquiries and resolve disputes.

Conduct vendor statement reconciliations.

Month-End & Financial Reporting

Perform month-end closing activities related to AP (accruals, reconciliations).

Prepare AP aging reports and analyze outstanding liabilities.

Assist with audit requests and provide supporting documentation.

Process Improvements & Internal Controls

Identify and implement AP process efficiencies (automation, workflow improvements).

Ensure compliance with company policies and SOX controls.

Train and mentor junior AP staff.

Job Requirements

Education: Bachelor’s degree in Accounting, Finance, or related field.

Experience: 4+ years in AP or general accounting (prior supervisory experience a plus).

Technical Skills: Proficiency in ERP systems (SAP, Oracle, NetSuite), Excel (VLOOKUP, PivotTables), and AP automation tools.

Soft Skills: Strong communication, problem-solving, and organizational abilities.

Certifications (Preferred): CPA, CMA, or AP certification (e.g., CAPA).