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الوصف: 

The Accounting Officer will be responsible of the following tasks:

Accounting
management :

• Ensures that all
  expenses are correctly recorded in the accounts (general and cost
  accounting): names, accounting codes, cost accounting codes, lettering,
  exchange rates, etc.
• Ensures that the
  accounting journals and cash flow journals of the projects in the project
  portfolio match each other (Reconciliations)
• Ensures that all
  payments and transfers are timely done abiding with all EF compliance
  requirements and EF procedures.
• Under the supervision
  of the RAF, lead the monthly and yearly closing of accounts: Atlas
  exercises, analytic corrections, verification of the accounting
  differences between X3 and the FFU (pointage).
• Undertake the
  accounting decentralization process from HQ to the country office:
  attending the relevant trainings on SAGE X3 accounting software and then,
  lead, under the supervision of the RAF, on the implementation of the
  software at Country Officer level.
• Responsible for the
  SAGE X3 records at Country Office level and liaise with HQ counterparts on
  all accounting related matters
• Liaise with the Senior
  HR Officer regarding all NSSF, Income Tax and Salary payments and ensure
  that HQ accounting requirements are respected
• Ensure relations with
  the Bank, transfers between bank accounts, rates negotiation, solve any
  transfer/payment issues with the treasury Assistant.
• Lead on the Cash Fund
  Request Process ensuring that enough funds are available to proceed with
  all expected monthly payments keeping safe margin and avoiding
  accumulating too significant bank balance.
• Prepares VAT
  declarations for the VAT-exempt projects quarterly.
• In liaison with the RAF
  and the finance officer, contribute to internal and external (donor)
  reports for all projects.

Archiving and
Audit Support :

• Implements the
  archiving procedure for Finance and Accounting files.
• Ensure compliance with
  the accounting document archiving policy.
• Support the RAF in
  collecting all the supporting documents during the audits.

Staff Management:

•                   
Supervise, train, coach and support the
treasury assistant

•                   
Ensure annual appraisal as well as on-the-spot
advices to let him/her improve in his position.

•                   
Delegate tasks and ensure the assistant is
achieving the expected objectives.

In view of the functions performed by the
person concerned and the capacity-building work carried out within the
Administration, Accounting and Finance division, this job description is not
exhaustive.

This job description may be subject to ongoing changes as the agency’s activities evolve and the need to adapt to them arises.

In addition, the content of the activities is not exhaustive and you may be asked to carry out other tasks in line with your area of expertise and within your workload.