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تفاصيل الوظيفة

Applicants must have an accountancy degree or professional qualification, those without will be rejected.

Job Purpose:
This position is responsible for the day-to day administration of accounts receivable, including timely and accurate data updates to invoices; data entry of receivable transactions; collection of outstanding debt and minimizing bad debts, while maintaining customer relationships; reconciliation of records and resolution of collection problems; monitor/report results and maintain filing.

Key Accountabilities:
• Invoice daily closing data input to D365 and posting to GL daily
• Payments data entry and allocation to invoices daily
• Debtor collections focusing on timeliness and reduction of bad debt
• Adjustments and month-end reconciliations
• Reporting
• System super user
• Ad hoc duties as requested by Head of Finance and Admin

Detailed Responsibilities:

Invoicing
• Reconciliation of manual invoices from previous business day(s), ensuring the details match the D365 work orders closed by the Operations team, updating for pricing as required

Posting to GL
• Verify and post invoices from D365 to QuickBooks, ensuring transactions are marked as exported in D365 and posted correctly into QuickBooks

Payment Allocation
• Data entry of customer payments received (cash, cheques, bank transfers and credit card), including date received, amount, method of payment, reference number, allocation to the correct invoice, etc.
• Maintain files for cheques and credit card transactions
• Support Head of Finance and Admin with bank and petty cash reconciliations

Collections
• Monitor the receivable aging reports and take action to minimize payment delinquencies by sending reminders and communicating with customers via phone and email, while developing and maintaining excellent customer relationships
• Research/reconcile discrepancies on customer accounts when necessary and respond to customer and/or colleague queries on a timely basis
• Track collection issues escalated internally through to resolution
• Put delinquent accounts on hold and release held accounts that have been paid
• Watch the bank account online and identify incoming bank transfers
• Coordinate with driver to collect cash, credit card or cheque payments from customer
• Liaise with bank and customer for bounced cheques

Schedules, Journals and Adjustments
• Process approved invoice corrections and issue credit-debit memos, using given policies and procedures; maintain and file proper documentation for any credits authorized after invoicing
• Prepare assigned balance sheet reconciliations and journals entries, including but not limited to accounts receivable, allowance for doubtful accounts, deferred revenue and revenue accruals/adjustments and other areas as part of monthly, quarterly and annual accounting close cycle
• Perform various duties relating to the revenue recognition cycle

Reporting
• Daily revenue reports
• Prepare daily debtor collection report
• Prepare weekly/monthly accounts receivable aging, detailing unpaid invoices by collection status, by customer. Any invoice unpaid beyond 30 days/customer credit terms must include most recent note about collection activity/efforts
• Other ad hoc reports and analysis as required by Head of Finance and Admin

Systems
• Super User of D365 Billing and QuickBooks Receivables
• Monitoring these systems for issues and liaising with outsourced IT provider and/or system vendor to resolve

Customer Credit
• When asked, review and make recommendations of customer credit worthiness to Head of Finance and Admin and General Manager
• If approved, set credit limit in system
• Monitor all accounts with credit and report any issues to Head of Finance and Admin

Other
• Other duties as directed by Finance Head of Finance and Admin that may be assigned from time to time
• Cover for Accounts Assistant and/or Head of Finance and Admin
• Understand, uphold and comply with company and department policies, procedures, standards, guidelines, work rules, mission, vision and values


The Person
Experience and Knowledge:
• 1 year minimum UAE collections experience
• 1-3 years’ accounts receivable experience, including invoicing, payment allocation, posting to the general ledger, providing credit, preparing account reconciliations and variance analysis
• Working knowledge of accounting principles, including revenue recognition
• Excel proficiency at an intermediate/advanced level, including pivot tables and v-lookups, and competent knowledge in other Microsoft applications.
• Experience with computerized accounting packages or ERP (Enterprise Resource Planning) systems. QuickBooks and/or D365 experience is a plus.