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الوصف الوظيفي

الأدوار والمسؤوليات

Day-To-Day Operations

Record day-to-day financial transactions accurately in the accounting system.

Maintain general ledger and ensure all entries are properly documented.

Assist in the preparation of monthly, quarterly, and annual financial statements.

Support in the preparation of internal reports for management decision-making.

Process vendor invoices, verify payments, and manage aged payables.

Prepare and review monthly bank reconciliations.

Resolve discrepancies between bank statements and company records.

Monitor customer accounts and follow up on outstanding receivables.

Coordinate with the respective department, Muscat office or group companies in a timely manner to ensure timely and accurate processing of all tasks and transactions.

Update customer master file constantly with mutations and additions to ensure up to date information is available at all times.

Ensure the bank guarantee existence and validity for all the shipping agents are registered in the port as per company's guidelines and procedures.

Register the fixed assets / inventory and file management including depreciation process in compliance with company's guidelines and procedures.

Update the general ledger and chart of accounts to accurately reflect all transactional activities.

Perform the monthly revenue integration / reconciliation process with the respective department.

Ensure proper management and archiving of files for ease of retrieval when required.

Ensure that all revenue and fund receipts are updated and recorded in compliance with internal procedures and international accounting standards.

Liaise with internal and external auditors as per the directives and provide the relevant financial information as per the guideline from the reporting manager.

Participate in all financial closing activities to ensure the timely closing and to provide accurate financial information.

Monitor the fund receipts from customers on a daily basis and accordingly update the customer statement in a timely manner.

Coordinate and attend meetings as per defined guidelines to support effective administration of day-to-day operations.

Invoicing

Prepare and process all assigned invoices such as the intercompany, port and marine invoices, sales invoices, debit memo or credit memo as per the guidelines and directives and submit for verification and approval as per required procedures.

Prepare the insurance claim invoices and coordinate with the concerned department in order to ensure appropriate follow up and processing in a timely manner.

Prepare the accounts receivables ageing report and submit to the reporting manager/respective department as per the guidelines to track overdue payments of customers and accordingly prepare interest invoices.

Follow-up with the customers to ensure smooth transaction as well as the timely fund inflow.

Policies, Systems, Processes & Procedures

Follow all relevant departmental policies, processes, standard operating procedures, and instructions to ensure that work is carried out in a controlled and consistent manner.

Continuous Improvement

Contribute to identifying opportunities for continuous improvement and sustainability within systems, processes, and practices, considering global best practices, productivity enhancement, and cost reduction.

Quality, Health, Safety, & Environment

Ensure adherence to relevant quality, health, safety, and environmental policies, procedures, and controls to guarantee the safety of employees, quality of products/services, and compliance with environmental standards.

Statements and Reports

Assist in the preparation of timely and accurate departmental reports and statements to meet departmental requirements, policies, and standards.

Requirements

Minimum Qualification

Bachelor s degree in Business Administration, Accounting or Finance.

Minimum Experience & Knowledge & Skills

3 years experience in a similar function is perffered.

Good computing skills and ability to work in MS office programs.

Maintain high level of confidentiality.

Strong attention to detail and analytical skills.

Good communication and interpersonal abilities.

Ability to meet deadlines and work under pressure

Customer-service orientation.

Effective language skills (Arabic & English)

Strong Financial and Analytical Skills.

Knowledge of Generally Accepted Accounting Principles (GAAP).