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Job Description

Key Responsibilities

Invoice Processing: Review, verify, and process invoices from vendors and suppliers, ensuring they are accurately coded and approved in accordance with company policies.

Payment Management: Prepare and execute timely payments to vendors, maintaining accurate records of all financial transactions and ensuring compliance with payment terms.

Vendor Communication: Maintain effective communication with vendors regarding invoice inquiries, payment statuses, and any discrepancies to foster strong relationships.

Account Reconciliation: Conduct regular reconciliations of accounts payable records, ensuring accuracy and promptly resolving any discrepancies.

Financial Reporting: Prepare and submit accounts payable reports to the finance department, including aging reports and payment forecasts.

Compliance: Ensure compliance with financial regulations and internal policies related to accounts payable and payments.

Expense Management: Assist in monitoring departmental budgets by tracking expenses and ensuring adherence to budgetary guidelines.

Collaboration: Work closely with internal departments, such as finance and procurement, to ensure accurate and efficient processing of invoices and payments.

Audit Support: Assist in internal and external audits by providing necessary documentation and support related to accounts payable activities.

Continuous Improvement: Stay informed about best practices in accounts payable management and suggest process improvements to enhance efficiency and effectiveness.

Core Skills

Attention to Detail: High level of accuracy and attention to detail in processing invoices and managing financial records.

Organizational Skills: Strong organizational skills to manage multiple tasks and prioritize effectively.

Communication: Excellent written and verbal communication skills, with the ability to interact professionally with vendors and internal teams.

Problem-Solving: Ability to identify discrepancies and develop effective solutions for invoice and payment issues.

Integrity: Strong ethical standards and integrity in handling financial transactions and vendor accounts.

Team Collaboration: Ability to work collaboratively with cross-functional teams to enhance financial operations.

Time Management: Ability to manage time effectively and meet deadlines consistently.

Key Result Areas (KRAs)

Timely Payments: Ensure all vendor payments are processed in a timely manner, adhering to payment terms.

Invoice Accuracy: Achieve high accuracy in invoice processing and account reconciliations.

Vendor Relationships: Maintain positive relationships with vendors through effective communication and timely issue resolution.

Reporting Timeliness: Provide timely and accurate accounts payable reports to the finance department.

Process Improvement: Identify and implement improvements to accounts payable processes to enhance efficiency and effectiveness.

Financial Compliance: Maintain compliance with all relevant regulations and internal policies related to accounts payable management.

Job Requirements

Qualifications

Bachelor’s degree in finance, accounting, or a related field preferred.

Minimum 2 years of experience in accounts payable or accounting, preferably within a corporate setting.

Previous experience in a similar role is advantageous.

Proficiency in accounting software and accounts payable management systems.

Strong Microsoft Excel skills for data analysis and reporting.