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تفاصيل الوظيفة

About the role

I’m an entrepreneur based in Abu Dhabi/Dubai seeking a hands-on English–French Personal Assistant who is reliable, discreet, and fast on WhatsApp. In addition to classic PA tasks, you will coordinate with our French accountant and handle French administration follow-ups (URSSAF, INPI/Guichet unique, Greffe, impots.gouv, bank). The job mixes remote work (documents, scheduling, research, accounting packs) with on-site tasks (errands/meetings in AD/DXB). Great for someone organised who wants a stable, budget-friendly role with clear tasks and growth potential.

Key responsibilities

Calendar & scheduling: plan meetings across time zones, send reminders, handle changes.

Inbox & WhatsApp management: draft replies in English & French, follow up, keep a tidy inbox.

Meeting support: prep agendas, take notes, write action items, circulate minutes.

Travel & logistics: research options, book flights/hotels, arrange drivers/visas when needed.

Errands & coordination: collect/drop documents, liaise with service providers, basic government portal tasks.

Documents & research: format slides/docs, maintain spreadsheets, run concise desk research.

Expenses & light admin: expense tracking, simple reconciliations, invoice follow-ups.

Translations EN/FR: emails, short docs, captions.

Basic social & presentation support (nice to have): tidy LinkedIn posts, polish slides in PowerPoint/Canva.

France admin & accounting coordination (new)

Monthly “accounting data pack” for France: collect invoices/receipts, name & file docs, maintain an Excel/Sheets ledger, reconcile against bank statements, export transactions.

TVA / filings support: prepare inputs and checklists for the expert-comptable (e.g., TVA CA3/DES if applicable)—you prepare data, the accountant files.

Company admin: assist with Kbis updates, INPI/Guichet unique forms, Greffe requests, UBO register updates, simple letters, appointment booking.

Bank & vendors: download monthly relevés, classify payments, draft concise FR emails to the bank, suppliers, or administration; track due dates and reminders.

Compliance hygiene: keep a shared folder structure and a monthly checklist; no missing documents; deadlines met.

Must-have qualifications

Fluent English and French (spoken & written).

Based in the UAE (Abu Dhabi or Dubai).

Proven experience with French administration or a French company (emails & calls in French with URSSAF/INPI/Greffe/bank/impots.gouv).

Strong organisation & reliability; excellent email drafting in EN & FR.

Tools: Google Workspace, Microsoft Office, WhatsApp; solid Excel/Sheets.

Discretion & confidentiality; comfortable handling sensitive information.

Availability in daytime hours, with occasional peak-time flexibility.

Nice-to-have

UAE driving licence (travel between AD/DXB).

Prior PA/EA/admin experience in the UAE.

Basic bookkeeping exposure (QuickBooks/Sage/Quadratus) and familiarity with the Plan Comptable Général (plus, not required).

Notion, Canva, simple slide design.

Comfort with UAE portals (TAMM, DubaiNow).

Arabic a plus.

Work set-up

Hybrid: remote digital work + in-person errands/meetings when needed.

Hours: FT or PT; schedule agreed in advance; flexibility appreciated.

Equipment: bring your own laptop/smartphone; approved local travel reimbursed.

Contract & compliance

Open to family/own/freelance visa; work permit can be arranged per UAE regulations when required.

We hire strictly within UAE law and issue the appropriate paperwork.

How to apply (simple & fast)

Send to [your email or WhatsApp] with subject PA-ENFR-ADDXB:

CV (PDF) + city (Abu Dhabi/Dubai), visa status, earliest start date.

Two 60-second voice notes: one in English, one in French, introducing yourself and availability.

Mini writing tests (paste in your message):

EN: Rewrite politely: “Send me the file now. Why is it late?”

FR: Reformulez pro : « Envoie-moi le fichier maintenant. Pourquoi c’est en $%&!#$ ? »

France admin task (short): In French, draft a 6–8 sentence email to an expert-comptable summarizing the monthly “accounting data pack” you will send (folders, file names, deadlines).

Expected salary (FT or PT) and preferred hours.

What success looks like (first 30–60 days)

Calendar/inbox under control; proactive reminders; clean templates.

France accounting pack delivered by the 5th each month, complete and reconciled.

Kbis/INPI/Greffe/URSSAF follow-ups logged; no missed deadlines.

I spend less time on admin, more on priorities.