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Job Description

Job Title: Finance Manager

Department: Levant (Jordan) Finance Team

Direct Reporting: Regional Director, Levant

Functional Reporting: Group Finance Director

Job Purpose Summary

The Finance Manager, overseas all financial activity for the Levant programmes and commercial work. They are responsible for providing strong financial support to all internal and external stakeholders; ensuring sound financial systems and processes are in place; and that controls are effective.

Key Responsibilities and Accountabilities

Core Responsibilities

• Work as part of the finance team to ensure the integrity of all financial records are maintained and highlight any policy violations or risks to the Regional Director and Group Financial Director
• Maintain Quick Books including regular postings and related accounts reconciliations
• Ensure all financial reporting is accurate, complete and produced to agreed timelines
• Lead on statutory accounts preparation for local entities and managing year end audit this will range in involvement across the countries
• Continue to build a positive and collaborative team culture within the Finance Team and across the organisation
• Support the Regional Director and Group Financial Director with implementation of sound accounting principles and good practice to ensure transparency and accountability
• Establish a high level of credibility and build strong working relationships with internal and external parties
• Ensure consideration of UK charity governance in financial reporting and decision making

Line Management

• Set personal objectives and development plans in line with team objectives and the overall financial strategy of Turquoise Mountain
• Provide mentoring and appropriate day-to-day support
• Embed a culture of continual improvement to increase transactional efficiencies without compromising on accuracy
• Embed a culture of customer service excellence towards budget holders and other internal stakeholders in terms of technical competence and written and verbal communication

Financial Planning and Budgeting

• Support the Regional Director with the preparation of the annual budget and midyear forecasts in line with agreed budget criteria and timetable set by the Group Financial Director, including reconciliation of donor funding available and identifying gaps in funding
• Lead on cashflow forecasting

Financial Governance and Accounting

• Support the project finance leads in day-to-day financial matters, adhering to policies/processes, championing high standards for the charity across financial and operational matters
• Manage month end closing per agreed timetable
• Responsible for month end journals and reconciliation of balance sheet a/cs, and reviewing balances with UK Financial Controller and Regional Director
• Carry out full review for completeness and accuracy of information in the financial systems, including correct use of account code, donor code, description and backup documents
• Ensure delegated authority thresholds are always maintained
• Ensure procurement activity is in accordance with organisational policies and procedures

Compliance & Regulatory Reporting

• Be the focal point for tax, social security, bank and legal issues with respective external professionals and the relevant government Ministries for Syria, Palestine, Jordan and in partnership with the UK any British regulatory requirements.
• Ensure compliance with relevant financial regulations, taxation and statutory reporting requirements
• Ensure compliance with all TM internal policies, including finance, due diligence, procurement and sanctions policies
• Lead on the planning, preparation and audit of the statutory accounts for the Jordan and Syria, and maintain oversight on the preparation of the Palestine audits and statutory accounts
• Responsible for the preparation of annual statutory audit schedules
• Support UK Financial Controller with all Group audit queries within agreed timescales

Qualifications:

A degree in accounting or part qualified in final stages of completion, with proven experience gained in the International NGO sector.

Specific job skills and experience

Essential

• Demonstrable experience of producing year end accounts and managing year end audits
• Excellent financial analysis and reporting skills, with ability to produce and present concise financial reports
• Strong technical accounting knowledge
• Experience of multi-currency accounting and grant accounting
• Extensive experience of financial processes, procedures and related systems
• Experience of leading a month end process, including preparation and presentation of monthly management a/cs
• Experience of using cloud-based accounting system software, preferably QuickBooks and/or Xero
• Understanding of commercial accounting

Desirable

• Experience in managing and developing teams
• Experience of working in a similar field (e.g. working with artisan communities or within cultural heritage) would be an advantage although not essential

Skills and abilities:

• Outstanding IT and accountancy skills including experience of Excel, QuickBooks and MS Office suite.
• Excellent organisational skills and attention to detail.
• Capable of working under pressure to meet deadlines and dealing with multiple priorities.
• Fluent in both English and Arabic languages, both verbally and in writing, with excellent oral and written communication skills
• Ability to work on own initiative, manage and organise own workload and meet deadlines