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الوصف الوظيفي

About the Role

AGS Security Management (UAE office), supporting our Los Angeles headquarters, is seeking a detail-oriented and proactive Accounts Receivable Assistant. This role is responsible for ensuring accurate invoicing, monitoring outstanding balances, collecting late payments, and maintaining strong client relationships. The position plays a critical role in supporting the financial health of the company by reducing overdue accounts and ensuring timely cash flow.

Key Responsibilities

Invoicing & Client Setup

• Generate and send invoices accurately and on time in QuickBooks (QB).
• Add and update new client information in QuickBooks.
• Ensure invoices reflect correct services, guard hours, and agreed-upon rates.

Accounts Receivable & Collections

• Monitor outstanding accounts and follow up with clients regarding late payments.
• Contact clients professionally to resolve billing disputes or payment delays.
• Maintain accurate records of collection activities and client communications.

Payment Tracking & Reconciliation

• Record client payments and match them against invoices.
• Prepare daily and weekly reports on invoice status, overdue accounts, and collections progress.
• Collaborate with the Accounts Payable and Dispatch teams to reconcile timekeeping, billing, and collections.

Reporting & Communication

• Prepare AR aging reports and provide weekly updates to management.
• Escalate problematic accounts to management with recommended solutions.
• Ensure compliance with company financial policies and audit requirements.

المهارات

Qualifications & Skills

• Bachelor’s degree or diploma in Accounting/Finance (preferred).
• 2–10 years of proven experience in accounts receivable, billing, or bookkeeping.
• Strong communication skills in English (both written & spoken).
• Excellent proficiency in MS Excel and working knowledge of QuickBooks or similar accounting software.
• Strong organizational skills with high attention to detail.
• Ability to work independently under deadlines.
• Must be able to work night shift (UAE time zone) to align with Los Angeles operations.