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VACANCY REFERENCE: Finance Officer Idleb - FO - 066

JOB SUMMARY:

The Finance Officer (Operations) is responsible for supporting the Country Office in Damascus and field operations in Idleb by ensuring timely, accurate, and compliant processing of all operational financial transactions. The role ensures smooth financial operations, fund transfers, cash management, and coordination with internal finance processes while adhering to Islamic Relief financial guidelines and internal controls.

Scope of the Role

The Finance Officer (Operations) ensures accurate financial processing and operational support for all country-level programs. The role is responsible for reviewing, processing, approving, and recording operational financial transactions, managing cash and currency, coordinating fund transfers and supplier payments, and providing accurate financial information to support decision-making.

Functional Responsibilities & Operational Tasks

1. Cash Management & Forecasting

• Prepare monthly cash forecasts in coordination with the Country Finance team.
• Manage cash flows, including cash receipts, disbursements, and reconciliations.
• Maintain the daily cashbook and ensure timely reconciliations.
• Conduct cash counts and manage currencies.
• Monitor fund requests to ensure timely availability of cash for operations.

2. Financial Recording & Control

• Receive payment documents from logistics, program teams, and other units; review, process, and record them in a timely manner.
• Prepare vouchers for all financial transactions and ensure proper coding.
• Record daily income and expenditure transactions in line with approved procedures.
• Ensure all transactions are properly supported, authorized, and documented.
• Maintain strong internal controls over payments and expenditures.
• Follow up on routine expense payments (e.g., utilities, office services).
• Update exchange rates in Microsoft Dynamics AX regularly.
• Approve and post journals in Microsoft Dynamics AX.

3. Fund Transfers & Supplier Payments

• Prepare Fund Request (FTR) documentation and coordinate with the finance team to process fund transfers on time.
• Review, check, and approve FTRs according to Islamic Relief checklists.
• Prepare payment journals for funds transferred to suppliers.
• Check suppliers’ contracts and participate in procurement processes as per delegated authority.
• Follow up with local partners on expenses and clearances.
• Book and track in-kind project expenditures.

4. Payroll & Staff-Related Transactions

• Process project cash advances and staff loans on time.
• Review payroll and prepare transfer requests promptly.
• Record and manage security deposit funds received from suppliers.

5. Support to Operations & Audit

• Assist in implementing financial guidelines, procedures, and accounting controls.
• Provide accurate financial data to support program and operations teams.
• Support the finance team in preparing documents for internal and external audits.
• Assist in month-end closures, reconciliations, and preparation of fund utilization reports.
• Ensure proper filling and archiving of financial documents for all projects and financial transactions.
• Support in maintaining compliance with donor and organizational financial guidelines.

Qualifications & Skills

• University degree in Accounting, Finance, or a related field.
• Qualified accountant with strong knowledge of operational finance principles and procedures.
• Minimum of 3 years’ experience in finance/accounting, preferably in NGOs or humanitarian organizations.
• Hands-on experience with Microsoft Dynamics AX financial system.
• Proficient in Microsoft Office, particularly Excel, and familiar with accounting software and online financial systems.
• Excellent problem-solving, analytical, and organizational skills.
• Good working knowledge of English, with acceptable communication skills for operational coordination.
• Ability to work independently, manage multiple operational tasks, and meet tight deadlines.

Personal Attributes

• Honest, trustworthy, and committed to integrity.
• Flexible, adaptable, and able to work in challenging environments.
• Strong work ethic and proactive approach.
• Team-oriented and collaborative with a focus on operational efficiency.
• Culturally aware and sensitive to the local context.

VII. Protection and Safeguarding Awareness

• Awareness of child protection principles and safeguarding of vulnerable populations.
• Knowledge of institutional safeguarding frameworks and policies, including Prevention of Sexual Exploitation and Abuse (PSEA).
• Participation in protection-related trainings and familiarity with reporting mechanisms for misconduct or violations.

How to apply

Application procedure:

• If you are reliable, service-minded, discreet, dedicated and a highly motivated professional, with a strong commitment to IRW’s values and beliefs, please apply by completing the application form from the following link before the closing date.
• Interested applicants that possess the personal specifications mentioned above may apply by completing the job application on the following link before 23th Nov 2025 at 5:00 pm. before the closing date.
• Please complete all the fields in the application link and submit it before the deadline, as any incomplete or late application will be refused.
• Submitting this application does not represent any responsibility on the organization of any kind, and the organization has the right to set standards as it deems appropriate for the job according to the information available about all applicants, and to select candidates who will attend a job interview from among the applicants by those standards.