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Responsibilities

Technical - 70%:

• To act as a focal point on all financial issues relating to the field offices

• To ensure that Oxfam financial procedures are followed in humanitarian programmes, and that compliant systems are developed to accommodate the needs of those programmes.

• To assist in the co-ordination and management of the sub offices for humanitarian project with responsibility for financial management.

• To line manage staff as per Oxfam performance management processes and as per the line management.

• To coach, train and build capacity of finance staff in agreed procedures, particularly in bookkeeping and basic accounting procedures, conduct practical exercises in accounts preparation and on Oxfam internal financial management systems (PeopleSoft)

• In some circumstances, the post holder may have to take responsibility for establishing and/or maintaining administrative aspects of the programme which could include: recruitment of local staff, keeping staff files, respecting local employment laws, paying taxes, and generally ensuring that Oxfam personnel policies are adhered to, establishing an office, including ensuring the necessary communications systems and routines are in place, and that the filing and information flow is properly maintained.

• Support to lead on day-to-day finance operation needs.

• Contributes to the design of and preparation of regular (monthly/quarterly) management reports to meet the needs of programme managers within the programme and to meet the requirements for regular reporting set by the RC and Oxford, ensuring timeliness and accuracy.

• Advise SFO and FO in level of the field offices on establishing and updating of Bank Mandates

• Advise SFOs/FOs at the field offices on the preparation of month-end reports, BvAs and Cashflow/Top-ups Requests and year-end reports and e-filing in the Box and proper archiving for audit trails and ensure that the proper archiving ( hard and soft) and storing system are maintained to keep all the financial records safe and retained as per the compliances requirement of donors at level

• To work with logistics staff to ensure logistics systems adhere to finance's minimum standards.

• Leads, motivates and supports the Finance staff to work effectively together in their jobs; provides close technical support to Senior Finance Officers/Finance Officers in the field offices

• Support the CFM to establishes effective relations with Programme Managers & other managers for application of dotted line management responsibility of field offices’ finance staff.

• Provide support to the reporting unit and coordinate with field project team on donor narrative and financial reporting, including establishing audit trails, understanding donor requirements.

• Provide advice and support to field team as to appropriate ways of effective accounting on specific grants

• Support the CFM on assessing the performance of offices in complying with financial standards and ensures adequate internal controls are in place.

• Contributes to the development and implementation of the programme strategy and annual budget in close collaboration with the Country Director and the Programme team.

• Provide advice and support to the Programme Managers on the preparation of Budget proposals

• Verifies budgets prepared by Field Offices for accuracy and advises on design for optimum monitoring.

• Working with the PMs and SFOs/FO to ensure that all restricted contracts are allocated and phased in OPAL.

• Ensure by providing support to SFOs/FOs on the drafting of budget codes/chart of accounts and its use for easier identification of miscoding/errors and budget monitoring

• Liaises with CFM to clarify specific requirements and guidelines, resolve queries on submitted financial reports

General departmental Administration 24%:

• To ensure that the Oxfam financial department systems, procedures and working practices are adhered to Oxfam procedures and are in integration and harmony of all other departments.

• To attend staff meetings and other related meetings where financial inputs are necessary.

• Follow the Code of Conduct at all time and report any misconduct at per HR procedures.

• Adhere to all applicable SoPs, rules and regulations, and report any non-compliances when observed.

• To provide regular management information on the financial status of the humanitarian programme.

Team support 5%:

• To provide support to Country Offices Finance Team on special projects, unwrapped funds compliance and recommending appropriate ways of effective accounting on these new sources of funding.

• To provide support to country offices on Oxfam on day to day operation.

• to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles

Security - 1%:

• Follow all SoPs of Security and safety.

• To work closely with relevant staff to ensure that all Oxfam staff adhere the security protocols

• Upon need and advice, collaborate with the Security and Safety unit, and Field Security Focal to train staff in security management as may be requested

• Report any security misconduct and security accident, as per SoP.

• Any other duties that may be reasonably required in support of achieving, team, departmental or organizational objectives.