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الوصف الوظيفي

NOVA is a specialized consulting firm working across Palestine and the region on strategic research, program design, monitoring and evaluation, and evidence-driven advisory services. Our work supports NGOs, INGOs, donors, and public institutions through high-quality analysis, contextual expertise, and strong operational delivery.
NOVA operates through a global structure with its headquarters in the United States and branch offices in Palestine, South Africa, and Dubai. The firm values accuracy, accountability, and meaningful partnerships that strengthen community resilience and institutional performance.

Position Title: Administration & Finance Assistant
Location: Ramallah, Palestine
Employment Type: Full-time
Reports To: Finance & Operations Manager

Position Summary

The Administration & Finance Assistant supports NOVA’s operational and financial systems through accurate documentation, procurement support, and day-to-day administrative tasks. The role contributes to maintaining compliance, supporting internal controls, and ensuring smooth operational workflows.

Scope of Work / Key Responsibilities

1. Financial Processing

• Maintain petty cash, payment requests, invoices, and receipts.

• Assist with bookkeeping and monthly reconciliations.

• Ensure proper supporting documentation is prepared for payments.

2. Procurement & Logistics

• Prepare RFQs, quotation tables, and procurement files.

• Support vendor communication and purchase processing.

• Coordinate logistics for events, workshops, travel, and fieldwork.

3. Administration & Office Management

• Maintain HR files, attendance sheets, and administrative records.

• Support onboarding processes and staff documentation.

• Maintain office supplies, equipment, and service records.

4. Compliance & Audit Support

• Prepare documents for audits and routine checks.

• Maintain orderly electronic and physical filing systems.

 متطلبات الوظيفة

Required Qualifications

• Diploma or bachelor’s degree in accounting, business administration, or related field.

• Minimum 2 years of experience in administrative or finance roles.

• Strong Excel skills and basic accounting knowledge.

• High attention to detail and documentation quality.

• Good communication skills in Arabic and English.