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الوصف الوظيفي

Duty Station: Gaza 

Starting Date: December 2025

This is a full-time position and working hours are from Sunday to Thursday, 08:00 – 16:00.

PREMIERE-URGENCE INTERNATIONAL (PUI) is an international, apolitical, non-religious, and non-profit French organization intervening in 23 countries worldwide. PUI aims to provide a global response to the fundamental needs to people affected by humanitarian crises, from the emergency to the restoration of their autonomy and dignity. Première-Urgence and Aide Médicale Internationale merged in 2011 to offer a better range of lifesaving care and life-changing assistance to communities affected by extreme adversity.

PUI's humanitarian and development aid strategy in oPt focuses on providing support to populations affected by the coercive environment and subsequent IHL/HR violations in both the West Bank (WB) and the Gaza Strip (GS). PUI's programming incorporates interventions in several sectors, aiming at the prevention of livelihoods' loss and displacement as a consequence of protection threats, lack of services (health, education, WASH), and lack of access to agricultural lands or job opportunities.

Overall Objective: 

The HR Officer works at the base level under the line management of the Field Coordinator and the technical supervision of the HR Coordinator. S/he is responsible for the oversight and follow-up of HR activities at the Gaza base, ensuring the effective implementation of PUI’s Internal Staff Regulations (ISR), internal rules, and HR-related policies (including PSEAH, Code of Conduct, etc.). S/he supports the Field Coordinator and the base management team in the proper roll-out of HR procedures, provides administrative and legal guidance to managers on all HR matters, and contributes to staff training and development initiatives. S/he also plays a key role in recruitment, onboarding, and supporting the scaling of human resources needs at the base level.

Tasks and Responsibilities: 

•  Human Resources (HR) Guidelines: S/he participates to updating the ISR and pertaining guidelines and tools, and supports the HoM to ensure its proper application at mission level, while respecting the legal framework of the country of operation.
• Administrative Oversight and Career Tracking: S/he is responsible for the administrative management of national teams at base level in close collaboration with Field coordinator and HR Coordinator (recruitment, hiring, remuneration, follow-up, appraisals, training, dismissals…).
• Work Organization: S/he makes recommendations and participates in the rationalization and optimization of the Human Resources of the mission.
• Risk Analysis: S/he supports the Field Co. in analyzing the risks in relation to HR questions, and issues alerts / recommendations, if necessary.
• Internal coordination: S/he centralizes and disseminates information within the base, in close collaboration with the Field CO.

Specific Objectives and Linked Activities: 

1. PARTICIPATE IN THE IMPLEMENTATION OF HR GUIDELINES, PUI Policies; TOOLS AND REGULATION AT MISSION LEVEL

• Ensure the dissemination and respect of the HR guidelines and procedures within the mission
• In coordination with the Field Coordinator organize internal training sessions on HR policies and refresher training on PSEAH, Code of Conduct and other internal ethical policies.
• Participate in defining and monitoring the implementation of the HR guidelines and regulations.
• S/he proposes possible adjustments to HR guidelines in relation to rules, procedures and tools regarding recruitment, remuneration, administrative management, disciplinary measures and individual career development within the organization. S/he works closely with the FCO and the HR Coordinator on this matter.
• If requested, participate in reviewing the Salary Grid (benchmark...)

2. ENSURE ADMINISTRATIVE MANAGEMENT AND PROMOTE CAREER DEVELOPMENT OF NATIONAL STAFF

• S/he is in charge of the several step of the HR cycle management on the mission
• Lead the recruitment process, onboarding, administrative and disciplinary process.
• S/he guarantees that the recruitment procedures are respected and actively contributes to the recruitment (advertisement, applications, and interviews) of all staff at mission level in total transparency
• S/he ensures that administrative files of national personnel are duly signed, constituted, and verifies that the documents of employees are in line with work requirements of PUI in the country of operation.
• Ensure appropriateness and coherence between PUI or mission HR policy and process and the context/reality.
• S/he follow-up the contract amendment, extension
• S/he organizes the induction for international and national staff at base level and facilitates the integration of new employees.
• S/he is responsible to check the payroll for the mission staff, and also checks the update of the Allocation table in the Financial Follow Up (HOMERE)
• She/he updates databases with personnel related information.
• S/he ensures the monitoring of leaves, attendance and ensure accuracy of date in HOMERE.
• S/he follows up the staff appraisal process for all employees of the mission including the probation period.
• S/he is responsible for finalizing the training needs before sending it to Coordination.

3. ENSURE THE PROPER WORK ORGANIZATION OF THE MISSION

• S/he participates in the preparation of organizational charts, pays attention to achieving coherence in the composition of teams, as regards distribution of tasks and responsibilities, definition of hierarchical and functional relationships, job titles.
• S/he is involved in identifying Human Resource needs in the context of drafting project proposals and eventually amendments to those proposals
• With the support of Field Coordinator, s/he proposes improvements to employees’ working conditions, proper team sizing and internal organization.
• S/he ensures the consistency between the organization of the different departments at base level

4. ANALYZE AND ANTICIPATE RISKS RELATED TO HUMAN RESOURCES

• S/he strives to anticipate and prevent social and inter-personal conflicts, and participates in crisis management if necessary, with support of the Field Coordinator.
• S/he is attentive to the risk of abuse of power (whether this arises among national employees or on the part of an expatriate in relation to national employees, and regardless of the form it takes), and reports any inappropriate behavior to his/her direct supervisor.
• S/he is responsible for confidentiality and record keeping of all personnel files (whether staff is onsite or not), for updating of information, and for hardcopy and electronic filing.
• S/he is proactive in the identification of culturally sensitive topics and ensure the respect of all cultural values at mission level
• S/he ensures the management of the disciplinary issues at base level and reports all disciplinary cases adequately and in line with PUI policies to FCO, CD, HRCO and/or HQ.

5. ENSURE DISSEMINATION OF INFORMATION, COORDINATION, AND REPRESENTATION ON HR MATTERS

• S/he ensures effective dissemination of information to the base teams.
• At base level, S/he is PUI’s representative before the employees for all matters related to Human Resources. With support of the Field Coordinator; in this regard, S/he makes sure to notify national teams and managers in PUI bases of any decisions or changes in rules or procedures, and ensures that all necessary explanations are provided, so as to facilitate adoption of these changes.
• S/he develops and maintains relationships with partnership institutions on matters related to administration, donors and Human Resources, notably in the context of the NGO coordination forum.
• S/he ensures efficient flow of information to the FCO, to the Program and all Support teams. S/he attends internal meetings whenever required at base level and participates actively to them.

 متطلبات الوظيفة

Required Profile: 

Required Knowledge and Skills

Training: 

Required: University degree in Human Resources or a related field

Professional Experiences: 

Required:

• Experience in HR position
• Minimum 2 years of experience in a similar position (NGOs and/or private companies)

Knowledge and Skills: 

Required:

• Good analytical and writing skills.
• Good management capacities and team leadership spirit
• Good skills in reports and contracts redaction

Desirable: 

• Labor Law
• Capacity Building
• Recruitment
• Administrative Management
• Knowledge of humanitarian actors
• Good knowledge of institutional donor (ECHO, UN agencies, etc.) procedures and financial guidelines

Languages: 

Required: 

• Arabic is mandatory
• English mandatory: Excellent command in Writting, speaking and editing documents in English

Software: 

Required: Excellent knowledge of Microsoft Office, Outlook, Excel and Word. 
Desirable: HOMERE

Required Personal Characteristics (fitting into the team, suitability for the job and assignment)

• Ability to work independently, take the initiative and take responsibility in a proactive approach
• Self-motivated, flexible and adaptable to the needs of the team and organization
• Strong commitment in humanitarian principles
• Organization and ability to manage priorities and varied workload
• Resilience to stress
• Communication skills
• Flexibility
• Rigor
• Great sense of confidentiality
• Diplomacy and open-mindedness, able to work in a multi-cultural environment
• Good analytical skills
• Ability to guarantee effective and timely outputs
• Problem solving and leadership skills
• Ability to work and manage professionally and maturely
• Ability to integrate into the local environment, taking account of its political, economic and historical characteristics