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تفاصيل الوظيفةJob Title: Secretary & Accounts Assistant (Female) , Al Ain Based , Immediate Hiring

Overview:

A dual-role position handling administrative support, staff visa coordination, and light accounting assistance. Works directly with the company owner and the finance team.

Key Responsibilities:

1. Administration & Secretarial Duties

• Manage daily office correspondence and handle calls, emails, and scheduling.

• Follow up and coordinate hospital and personal appointments for the company owner’s family.

• Maintain organized filing systems for documents, records, and communication.

• Handle any administrative tasks assigned by the company owner or manager.

2. Staff Visa & HR Coordination

• Monitor visa expiry dates for all staff and ensure timely renewals.

• Coordinate with PRO/government portals and prepare required documents for visa processing.

• Maintain updated records of passports, IDs, work permits, and related documentation.

3. Accounting Support

• Assist the accountant in basic tasks such as:

o Preparing bank reconciliations.

o Filing accounting records into their respective files (invoices, receipts, contracts, statements).

o Updating simple spreadsheets when requested.

• Support routine financial organization and documentation.

4. General Support

• Handle tasks assigned directly by management, even if outside the above scope, provided they fall within the role’s administrative nature.

• Ensure confidentiality, accuracy, and professionalism in all duties.

Requirements:

• Strong organizational and multitasking skills.

• Good communication skills (written and verbal).

• Basic understanding of accounting processes.

• Proficiency in MS Office (Word, Excel, Outlook).

• Ability to work independently and handle sensitive information.