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الوصف الوظيفي

الأدوار والمسؤوليات

The Arbeiter-Samariter-Bund Deutschland (ASB) is a German aid and welfare organisation with more than 300 branches at national, regional, district, and municipal levels all over Germany. ASB s Foreign Aid Department provides people-centered humanitarian response to alleviate human suffering, contributes to building the resilience of systems, communities and societies, and applies integrated approaches to welfare and socio-economic development. ASB currently implements over 100 relief, rehabilitation, development, and inclusive Disaster Risk Reduction (iDRR) projects and operates offices in Bosnia and Herzegovina, Georgia, Haiti, Indonesia, Iraq, Kosovo, Nicaragua, Niger, Serbia, Syria, and Ukraine, among others.

Operational in Iraq since 2012, and with its own office structures since 2014, ASB has been committed to providing support that improves the lives of the people of Iraq. Through its own office in Dohuk, ASB has recently implemented projects in sectors health, WASH, protection and livelihood for IDPs, refugees and host communities.

ASB expanded its presence to all governorate of Iraq, in 2017, opening one office in Baghdad and field offices in Anbar, Kirkuk and Salah ad-Din governorate, increasing the portfolio of its programs to effectively satisfy the immediate needs of thousands of beneficiaries while responding to the developmental plan of the country.

1. Overall Purpose of the Position

The Finance Manager is responsible for ensuring sound financial management, donor compliance, system integrity and operational oversight across all projects and partners, with a strong focus on the rollout and operational use of the new ASB financial system.

The Finance Manager ensures:

• compliant, accurate and timely financial management,
• effective use of the finance and grant management system,
• robust internal controls, audit readiness and donor compliance,
• professional leadership and capacity building of finance staff.

2. Key Responsibilities

2.1 Accounting & Financial Reporting

• Ensure proper accounting of all project transactions in line with ASB policies and donor regulations.
• Oversee monthly and annual financial closings.
• Prepare donor financial reports (BMZ, GFFO, ADH, others) based on project accounting data.
• Ensure accurate multi-currency accounting.
• Prepare annual financial statements for Kurdistan Region and Federal Iraq in IQD, in line with DNGO / national templates, based on project accounting data.
• Lead and coordinate internal and external audits in the area of finance and compliance, ensure timely implementation and tracking of audit recommendations, and provide regular updates to the Country Representative.

2.2 Cash & Bank Management

• Review and approve payment vouchers, ensuring completeness, accuracy and compliance of supporting documentation.
• Processing monthly payroll
• Authorise bank transfers and cash payments in line with ASB authorisation matrices and segregation-of-duties principles.
• Ensure timely and accurate bank and cash reconciliations in the finance system.
• Maintain professional working relationships with commercial banks, exchange providers and cash service partners.
• Monitor cash balances across all projects and locations.
• Prepare rolling liquidity forecasts and funding requests to HQ and donors.

2.3 Budgeting, Grants & Donor Compliance

• Lead the compilation of project budgets for donor proposals, including the calculation of support costs, in coordination with the Program team and implementing partners.
• Coordinate with the Country Director in the preparation, monitoring and revision of the annual country office budget
• Ensure approved project budgets are correctly set up in the finance system.
• Monitor budget utilisation and expenditures against approved budgets.
• Support budget revisions, reallocations and donor amendments in coordination with program team and provide financial input to project proposals.
• Ensure donor-specific financial rules (BMZ, GFFO, ADH and others) are correctly applied in workflows, approvals and reporting.
• Support program team with financial analysis and forecasting.

2.4 Partner Financial Management

• Oversee financial management of implementing partners in line with ASB partnership agreements.
• Ensure partner budgets, advances and monthly financial reports are correctly reflected in the accounting system.
• Review and approve partner financial reports and monthly financial reports together with ASB Financial Partner Coordinator.
• Ensure proper validation of partner documentation, exchange rates and budget allocations.
• Support capacity building of partner finance staff where required.

5. Required Qualifications & Experience

• University degree in Finance, Accounting, Business Administration or related field.
• Minimum 5 7 years of relevant experience in NGO financial management.
• Proven experience with institutional donors (BMZ, GFFO, EU, ADH).
• Strong experience with ERP or NGO finance systems; for instance, WINPACCS or Fundtrac.
• Solid understanding of multi-currency accounting and project-based finance.
• Experience in staff management and capacity building.
• Excellent analytical and organisational skills.

6. Skills & Competencies

• Strong leadership and mentoring skills.
• High attention to detail and compliance orientation.
• Ability to work under pressure and meet deadlines.
• Strong communication skills and intercultural sensitivity.
• High IT affinity and openness to system-driven workflows.
• Fluency in English; Arabic and/or Kurdish is an asset.

الملف الشخصي المطلوب للمرشحين

University degree in Finance, Accounting, Business Administration or related field.

Minimum 5 7 years of relevant experience in NGO financial management.

Proven experience with institutional donors (BMZ, GFFO, EU, ADH).

Strong experience with ERP or NGO finance systems; for instance, WINPACCS or Fundtrac.

Solid understanding of multi-currency accounting and project-based finance.

Experience in staff management and capacity building.

Excellent analytical and organisational skills.