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Responsibilities

Job Summary: To provide integrated operational and executive support for all human resources processes, ensuring efficient day-to-day employee management, fostering a positive work environment, and contributing to the achievement of the organization's strategic goals in accordance with established policies and applicable laws.

Key Responsibilities:

1. Personnel Affairs & Employee Relations:

• Complete and update basic employee data on the HR Management System (HRIS) and manage archiving.

• Monitor job changes and issue the necessary administrative decisions.

• Manage administrative procedures related to asset handover, clearances, task transitions, contracts, and all social insurance matters.

• Monitor daily attendance, leaves, remote work requests, and business travel.

• Assist in the annual renewal of employee and service provider contracts, and prepare contracts for new hires.

• Handle employee grievances and ensure effective resolution within the specified timeframe.

• Conduct onboarding and orientation programs for new employees and manage all related practices.

• Study and implement best practices to enhance organizational culture and job satisfaction.

2. Compensation & Benefits:

• Prepare monthly payroll sheets, including employee entitlements and deductions.

• Issue salary slips and all requested documents related to staff compensation.

• Follow up on the salary disbursement process and address all employee inquiries or complaints.

• Contribute to gathering and participating in data collection for compensation and benefits surveys/studies.

3. Recruitment & Talent Acquisition:

• Contribute to the annual update of the organizational structure based on business requirements.

• Gather recruitment needs in coordination with relevant managers ensuring compliance with adopted procedures.

• Announce vacancies according to the approved plan and update the CV database based on agreed standards.

• Screen applications for vacant positions and prepare the preliminary shortlists.

• Communicate with potential candidates or send regret letters to represent the Trust’s values and culture professionally.

• Archive all recruitment stages for data linking and updates.

• Conduct exit interviews for resigning employees.

4. Performance Evaluation:

• Assist in the annual performance appraisal process, analyze results, and submit related reports to the direct manager.

• Follow up on performance evaluations related to probation periods, assignments, promotions, or transfers to ensure workflow follows established procedures.

5. Development:

• Contribute to the preparation of HR policies, procedures, and related templates.

• Work through development programs to identify high-potential employees, manage internal talent, and propose career path mapping.

Qualifications

Education:

• Bachelor’s degree in Economics, Business Administration, or related fields; a specialization in Human Resources Management or equivalent is preferred.

Experience:

• A minimum of 2 years of professional experience in Human Resources; previous experience in non-profit organizations or institutions is preferred.

Language Skills:

• Very Good level in English (Speaking, Writing, and Comprehension).