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الوصف الوظيفي

الأدوار والمسؤوليات

Location :- Abu Dhabi (Head Office)

Brief about company :-Mazrui International is a diversified holding group with businesses across different industries such as Financial Investments, Oil & Gas, Oilfield Engineering Services, Manufacturing, Chemicals, Real Estate, Construction Trading, Distribution, Transportation, Logistics, Retail, Hospitality, Education etc.

Designation :- Accounts Payable Accountant

Reporting to :- Group Accounting Services Manager

Job Objective :- Perform accounting tasks related to the efficient maintenance and processing of accounts payable invoices to enable timely payments/Reconcile supplier accounts to maintain accurate AP Ledger. Also facilitate closure of AP sub ledger on agreed date. Adherence to the implemented policies and procedures related to Invoice Process to ensure standard processes are maintained.

Key Responsibilities/Duties:

Invoice & Payment Processing

• Perform 3 way matching for all PO related invoices

• Ensure accurate Coding and entering of non PO invoices

• Process prepayment invoices

• Process petty expenses claims/Business travel expenses/Corporate Credit Cards/Employees commission

• Process staff related invoices relating to encashment of leave and tickets, HRA and final settlements.

• Preparation of payment vouchers, Cheques and bank transfer letters as per payment plan and payment run dates covering suppliers and staff payments.

• Process Inter Company payments as scheduled

• Recording and allocation of payments

• Gathering of documents needed such as Original invoices and transport documents (i.e. AWB, Bill of Lading, Delivery Notes) for TR payments

• Send remittance advice to suppliers

• Ensure availability of funds to meet payment

• Prepare Funding Request to Treasury on a weekly basis

• Provide Treasury with the Foreign Currency balances on a monthly basis

Coordination

• Coordinate with BU’s Purchasing/Logistics Dept. in resolving issues

• Coordinate with AP Accountant in charge of payments

• Coordinate with HR for Staff related issues

• Coordinate with suppliers / Operating Unit for the payments and cheque collection

• Correspond with vendors and respond to any queries

Review

• Review Prepayment Status Report and resolve issues if any

• Review Employee aging and resolve issues if any

• Review Period Close Exceptions Report periodically to resolve invoice discrepancies.

• Fortnightly review of creditors ageing report with AP Team Leader

• Reconciliation of suppliers statement of account against Company‘s supplier ledger and assist in resolving discrepancies.

• Review Future Dated Maturity Report to ensure availability of Funds to cover post dated cheques maturing.

Planning

• Adhere to agreed invoice processing schedule

• Execute payment plan

Audit

• Obtain balance confirmations from Employees/Petty Cashiers

• Clarify audit queries related to AP invoices/Payment/Supplier reconciliations

• Preparation of Supplier’ balance confirmation

• Provide year-end suppliers’ reconciliation as per Auditor’s request

• Preparation of inter-company balance reconciliation

Others

• To prepare AD HOC reports as required by the AP Team Leader &/or Group Accounting Services Manager.

• Assist with special projects as required

Educational Qualification :- Bachelor's Degree in Commerce / Accounting / Finance or Equivalent

Experience :-

• 2-3 Years experience in similar role preferably in a shared services model

• Experience in Oracle (preferred) or other ERPs such as SAP, MS Dynamics, Zoho, QuickBooks etc.

Key Result Areas / Individual Performance Measures:

• Accuracy of invoice processing

• Cycle time in processing transactions

• Cycle time in resolving invoice discrepancies

• Review of Prepayments

• Achievement of payment plan as per payment run dates