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الوصف الوظيفي

MSF Spain is looking for a FIN/ HR ASSISTAN to execute administrative tasks and do follow up of project accountancy, according to administration manager’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources.

Accountabilities

• Execute administrative and legal related tasks, under supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments.

• Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability.

• Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.

• Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management.

• Update Social security & Tax office employee files in order to meet legal requirements and duties.

• Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.

• Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF ’s interests.

• Follow up all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.

• Assist the administration manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.

• Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity.

• Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.

• Make all administrative information available to the staff (posting, meetings, etc.)

• Classify and prepare all accounting pieces as requested by the Administration Manager.

• File the accounting documents and enter the accounting pieces in the accounting software, with the support from the Administration Manager and/or the Accounting Manager (ACMA).

• Support the Administration Manager in translating documents into local language. Assists the Administration Manager in meetings upon request.

MSF Section/Context Specific Accountabilities

· Conduct an introductory meeting with the HR staff to build a trusting and collaborative relationship.

· In charge of identifying and requesting missing stationery from all the departments and hospitality supplies

· Upon receiving the list of MOH-incentivized staff, coordinate with the HR department to collect the required documents for each staff member (CV, ID, highest degree certificate, and bank information). Organize and archive the documents properly after cross-checking them against the provided list.

· Assist in accurately implementing the HR-related articles and conditions outlined in the Memorandum of Understanding (MoU).

· Carry out all necessary procedures to process incentive payments, including:

· Receiving the staff attendance sheets

· Verifying the attendance sheets against the staff rosters

· Translating key information from the attendance sheets (e.g., name, position)

· Entering the data into the calculation sheet

· Scanning and organizing the complete payment dossier

 متطلبات الوظيفة

Education: Desirable finance, business or administration related diploma.

Experience: 

• Essential previous working experience of at least two years in relevant jobs.

• Desirable experience in MSF or other NGOs in developing countries.

Languages: Mission language and local language essential

Knowledge: Essential computer literacy (word, excel, internet)

Competencies:

• Results

• Teamwork

• Flexibility

• Commitment

• Stress Management