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Job Description

JOB TITLE: Senior Financial Management Consultant

Position Details

Location:
Aden, Yemen

Report To:
Executive Director

Announcement Closing Date:
16/02/2026

Background

Field Medical Foundation (FMF) is a leading humanitarian non-governmental organization in Yemen, managing a large portfolio of grants from major international donors and UN agencies.

To ensure our financial infrastructure is capable of supporting our expanding operations, FMF is seeking a Senior Financial Consultant with extensive experience working with INGOs to conduct a forensic diagnostic of our financial health, evaluate our current financial software/systems, and provide technical tools to strengthen our compliance framework.

FMF provides work environment which is free of sexual exploitation and abuse, discrimination, and all forms of harassment and abuse of the foundation.

We undertake rigorous procedures to ensure that only people suitable to work with children and adults’ beneficiaries are allowed to join our organization so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children and adults’ beneficiaries from abuse.

Objective

The primary objective is to identify systemic gaps in financial management that expose the foundation to compliance risks. The consultant will analyze the efficacy of FMF’s current financial software, the competency of the Finance Department staff, and provide actionable recommendations for modernization.

Scope of Work

The Consultant will be responsible for the following key workstreams:

A. Diagnostic Review (The “Two-Project” Methodology)

Deep Dive:
Conduct a full, retrospective forensic audit of two (2) projects designated by FMF management total projects budget between (1M-1.5M).

Gap Analysis:
Use the findings from these projects to identify recurring non-compliance trends (e.g., ineligible costs, documentation failures, exchange rate handling, and fund commingling).

B. Financial Systems & Software Architecture

System Audit:
Analyze the current financial software used by FMF. Determine if it meets the reporting requirements of complex international donors.

Utilization Check:
Assess if the current system is being used to its full potential or if manual workarounds are creating data integrity risks.

Recommendation:
Provide a technical recommendation:

• Option A: Retain and upgrade the current system (with specific workflow changes).
• Option B: Migrate to a new financial system (e.g., QuickBooks Enterprise, Microsoft Dynamics, Oracle, etc.) that offers better audit trails and project segmentation.

C. Finance Department Evaluation (Staff & Structure)

Competency Assessment:
Evaluate the technical skills and capacity of the Finance Department staff.

Workflow Analysis:
Review the segregation of duties within the Finance team to ensure no single individual has excessive control over transaction cycles.

Training Needs:
Identify specific training gaps (e.g., donor rules, Excel skills, accounting standards) for the finance team.

D. Technical Recommendations for Internal Controls

While the Consultant will not evaluate the Internal Audit department, they are required to produce technical tools and checklists that the Internal Audit team can utilize to better detect financial risks.

• Draft a “Red Flag Checklist” based on the findings from the Two-Project Diagnostic to guide future internal auditing processes.

Confidentiality & Non-Disclosure (Strictly Enforced)

The selected Consultant will be required to sign a comprehensive Non-Disclosure Agreement (NDA) and Legal Liability Waiver prior to accessing any documents.

Zero Tolerance:
Any disclosure of internal findings, audit results, system vulnerabilities, or financial data to third parties, donors, or public platforms is strictly prohibited.

Legal Action:
The Consultant acknowledges that any breach of confidentiality will be treated as a criminal offense and FMF reserves the right to pursue full legal action under Yemeni law and relevant penal codes to recover damages.

Deliverables

• Inception Report
• Diagnostic Report: A confidential report detailing the findings from the “Two-Project” review.
• Systems Recommendation Paper: A technical report justifying whether to keep the current financial software or migrate to a new specific system (including cost-benefit analysis).
• Finance Staff Development Plan: A training and restructuring plan specifically for the Finance Department.
• Audit Tools Package: A set of checklists and procedural guides recommended for use by the Internal Audit team.

Qualifications

Education

• Master’s degree in Finance, Accounting, or Business Administration.
• CPA, ACCA, or CMA certification is highly preferred.

Experience

• Minimum 10+ years of senior financial management experience with INGOs.
• Proven experience in Financial Systems Implementation (migrating or setting up ERP/Accounting software).

Technical Skills

• Deep knowledge of international donor compliance rules regarding ineligible costs, cost allocation, and exchange rates.

Application Requirements

Interested candidates/firms must submit:

• CV/Resume highlighting experience with financial systems and audit recovery.
• Proposed Workplan: A clear outline of how you will execute the diagnostic and systems review.
• Financial Proposal: A formal quotation stating the total cost.

Note:
Applicants are requested to apply as soon as possible; interviews will be done on a rolling basis.