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Tasks, Responsibilities and Duties
Invoice Processing:
- Receive and review invoices from suppliers, ensuring accuracy and adherence to contractual terms.
- Verify supporting documentation and obtain necessary approvals for payment processing.
- Enter invoices into the accounting system accurately and in a timely manner.
Payment Processing:
- Prepare and process payments to vendors, including checks, electronic transfers, and other payment methods.
- Ensure payments are made within agreed-upon terms and deadlines. Reconcile payment records with vendor statements and resolve any discrepancies.
Vendor Management:
- Maintain vendor master data, including contact information, payment terms, and banking details.
- Respond to vendor inquiries and resolve payment-related issues promptly. Cultivate positive relationships with vendors to ensure smooth operations and negotiate favorable terms when possible.
Account Reconciliation:
- Reconcile accounts payable balances with vendor statements and ledger records.
- Investigate and resolve discrepancies or outstanding issues, such as unapplied credits or unmatched invoices.
- Prepare and review account reconciliations to ensure accuracy and completeness.
Compliance and Reporting:
- Assist in the preparation of financial reports, including accounts payable aging and cash flow projections.
- Ensure compliance with financial policies, regulations, and internal controls related to accounts payable.
- Support internal and external audits by providing necessary documentation and information.
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