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Reporting structure

Reports To:

Payable Accountant

Direct Reportees:

None

** PREFERENCE WILL BE GIVEN TO QATARI CANDIDATES **

Job Summary and Purpose

Handle and perform all accounts payable related activities, including checking of invoice key fields, posting business transactions, processing invoices, verifying financial data to be used in maintaining accounts payable records, as well as provide other clerical support necessary to pay the obligations of the organization.

Accountabilities

Key Accountabilities:

1. Accounting:
   Receive vendors’ invoices, ensure authenticity, verify submission criteria, and process in the system in compliance with the Accounts Payable Policy and Procedures (P&P).
2. Communicate with vendors with regards to status of their invoices and payments; respond to queries and handle their concerns to maintain clear understanding of payable balances.
3. Understand and follow the procure-to-pay process (i.e. Outline Agreement, Purchase Requisition) and work with other departments to resolve invoice related issues.
4. Ensure a three-way match process to cross-check the accounts payable, based on three documents:
   1. The invoice,
   2. The Purchase Order (PO), and the Goods Receipt (GR) or Service Entry (SE), prior to posting the invoices in the system.
5. Ensure that all the required electronic / manual approvals are obtained for processing the non-PO related invoices.
6. Understand and comply with the Qatar Government Tax law on applying Withholding Tax for a contract or service (non-material) carried out wholly or partially in the State, even if rendered outside the State.
7. Ensure that the invoices’ bank account details are matching with the SAP vendor master data registration.
8. Perform vendor account reconciliation to ensure correct invoice posting and payment processing.
9. Perform vendors payment proposals and obtain required approvals prior to forwarding the payment proposals to treasury to process the fund transfers.
10. Maintain current and previous year’s accounts payable files by attaching the vendor invoices and important related documents to each posting entry in the system.
11. Preparing reports to manage internal, external ICV audits.  
12. Carry out any other duties as directed by the Accounts Payable Accountant   

Generic Accountabilities:   

Safety, Health, Environment & Quality (SHEQ):

• Adhere to all relevant SHEQ policies, procedures, instructions, and controls so that NAKILAT provides a safe, world class, secure and environmentally responsible service to customers, the public and its own people.

Policies, Systems, Processes & Procedures:

• Follow all relevant departmental policies, processes, and procedures so that work is carried out in a controlled and consistent manner.

Others: 

• Carry out any other duties as directed by the Lead of Payment Services and Tax

Competencies

Achievement Oriented

Collaboration & Teamwork

Customer Centricity

Drive Vision

Empower & Nurture Talent

Interactive Communication

Solution Oriented

Qualifications, Experience and Job Skills

Qualifications:

• Degree in Accounting, Finance or any related field.

Experience:

• 2 - 3 years of related experience in a similar position, preferably in a similar industry.
• Knowledge of accounting and financial principles and tools (International Financial Reporting Standards, GAAP etc.)
• Working Experience with Procure to Pay in SAP FICO modules.

Job Specific Competencies:

I. Behavioral 
1) Drive Vision
2) Interactive Communication
3) Customer Centricity
4) Solution Oriented
5) Empower & Nurture Talents
6) Collaboration & Teamwork
7) Achievement Oriented

II.Technical
1) Commitment to Qatar Shipyard Technology Solutions Core Values
2) Good MS skills with particularly strong capabilities in MS          Excel/PowerPoint
3) Fully understand the company organization structure and business functions 
4) Excellent knowledge in accounting and can solve complex accounting issues
5) Good strategic planning skills and able to interact will all levels.
6) Good supervisory skills
7) Attention to details
8) Technically competent in general accounting, financial and management accounting, costing and budgeting
9) Assist Lead of payment Service to play a key role in strategic planning
10) Familiar with project cost accounting systems and procedures
11) Familiar with internal and external financial obligations of the company, e.g. adherence to Qatar tax law regulations
12) Familiar with Generally Accepted Accounting Principles (GAAP) and International Financial Reporting Standards (IFRS)
13) Good knowledge of P2P SAP FICO. Able to fully utilize SAP modules and provide proper advice and assistance to SAP specialist to implement new processes that require system modification.