وظائف محاسبية | Accounts Assistant

للتقدم للوظيفة : رابط الوظيفة من هنا. 

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تفاصيل الوظيفةWe are seeking a highly organised and detail-oriented Accounts & Billing Assistant to join our Finance team.

This role will support the day-to-day financial operations of the business, ensuring invoices, payments, reconciliations, and client billing processes are managed accurately and efficiently.

The successful candidate will work closely with the Finance and Billing teams and play a key role in maintaining financial records, supplier accounts, and client ledgers across multiple systems.

Key Responsibilities

Purchase Ledger & Supplier Management

• Process purchase invoices accurately, ensuring correct posting to nominal accounts and client ledgers

• Match invoices and credit notes to purchase orders and delivery notes

• Investigate and resolve invoice queries and discrepancies promptly

• Prepare and process supplier payments, ensuring all payments are properly authorised

• Set up and maintain supplier accounts and nominal codes within the purchase ledger

• Reconcile supplier statements and maintain accurate supplier accounts

Banking & Financial Transactions

• Post daily bank transactions, receipts, and payments

• Complete write-offs for disbursements, bills, and expenses where required

• Assist with Profit & Loss nominal reconciliations

• Identify and report any posting discrepancies to the Finance team for correction

Billing & Client Ledger Support

• Ensure all client disbursements, invoices, and court fees are claimed appropriately

• Reconcile client ledgers to identify outstanding monies owed to the firm

• Produce and monitor the weekly debtor report, assisting with credit control and chasing overdue invoices

• Record legal aid certificates and maintain accurate database records

Systems & Reporting

• Use accounting and ERP systems to manage financial transactions and reporting

• Process CSV files and assist with reconciliations and reporting using Microsoft Excel

• Support the Finance and Billing teams with ad hoc administrative and accounting tasks as required

Job knowledge, Skills & Experience

Essential

• Previous experience in an Accounts Assistant, Billing Assistant, or Purchase Ledger role

• Experience using Xero accounting software

• Strong understanding of purchase ledger processes and supplier reconciliations

• Intermediate Microsoft Excel skills, including working with CSV files, reconciliations, and financial data

• High level of accuracy and attention to detail

• Strong organisational and time management skills

• Excellent communication and problem-solving abilities

Desirable

• Experience working with ERP systems

• Knowledge of legal finance processes, including client disbursements and legal aid billing

• Experience within a professional services or legal environment

Systems Used

• Xero

• Law Fusion

• ERP systems

• Microsoft Excel

Job Challenges

• Working to multiple targets and tight deadlines

• Be able to work to service level agreements

• Ensure adherence to company polices and procedures