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Job description

Envision Employment Solutions is currently looking for an Associate Accountant – Accounts Payable for one of our partners, a pioneer in development.

Job Summary:

Execute and support the Accounts Payable cycle, ensuring accurate and timely processing of vendor invoices, reconciliations, payments, statutory tax documentation and month-end closing activities, in accordance with company policies and applicable regulations

Responsibilities:

Invoice & Documentation Processing: 

• Prepare accurate and timely vendor/supplier supporting documents in line with contractual arrangements (target: twice monthly, on the 9th & 24th). 
• Record vendor/supplier invoices in the accounting system (e.g., Xero) on a daily basis with accuracy. 
• Three-way matching (PO / GRN / Invoice) where applicable 
• Verification of invoice completeness and approvals 
• Duplicate invoice checks 

Payments & Tax Compliance: 

• Support the accurate and on-time preparation and payment of tax and governmental dues.
• Assist in preparing Forms 41, 46, 47 and the VAT report in line with statutory deadlines (VAT by the 10th of the following month; forms by the 15th of the following quarter).
• Payment preparation according to approved payment cycles

Vendor Reconciliation: 

• Assist in reconciling vendor statements and escalate discrepancies to senior team members for resolution.
• Vendor master-data verification / change controls
• Clearing outstanding vendor balances

Financial Reporting Support: 

• Provide accurate, on-time support on ad-hoc reports and analysis as requested by the Finance team.
• Assist in preparing accounts payable reports for management review.

Month-End Support: 

• Assist on the preparation of the monthly AP aging report (determine unusual balances, old invoices, and misdated invoices).
• Assist in the preparation of the projected payments (next payments) report.
• Ensure accruals and reversals are scheduled/entered correctly for the next month.

Compliance & Audit: 

• Maintain accurate records and documentation to support audit requirements.
• Follow local accounting regulations and company policies.

Process Improvement: 

• Flag opportunities to streamline accounts payable processes and support the implementation of best practices.