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الوصف الوظيفي

الأدوار والمسؤوليات

Description of Duties
Project Administration

• Support Workers Centre Association to comply with legal and administrative requirements to enter into an Implementation Agreement with ILO and extend support to effectively implement the IA activities as part of building Association capacity.

• Serve as focal point for administrative/programming coordination of project implementation, involving liaison with Workers Center in Irbid, ILO Amman office and at Regional Office, Beirut, to initiate requests, obtain necessary clearances, process and follow-up on administrative actions.

• Provide general Office/Project assistance, handles routine administrative tasks, advice, and guidance to staff with regard to administrative procedures, processes and practices including support to project-related missions and activities, preparing budgets, coordinating travel and lodging of officials and participants, recruitment and payment of resources persons, taking notes at meetings/seminars and extend translation support to the Project Coordinator as per requirement.

• Collect information, on subject matter activities of the area. Clear outgoing documents for conformity with established procedures and accuracy of statements before being signed by the supervisor.

• Compile, summarize, and enter data on project delivery and record/register/control plans on the status of projects at each project cycle and programming activities for monitoring and evaluation purposes.

Description of Duties (continued)

Project Administration (continued)

• Draft non-substantive correspondence on projects and programme activities and reports related to project activities in accordance with ILO and Donor s requirements.

• Arrange internal and external meetings and appointments for in-coming missions, including high-ranking officials.

• Support Workers Center Association to comply with legal requirements as part of building its capacity.

Finance:

• Assist the supervisor in monitoring and maintaining a central filing system using ILO corporate ERP and document management tools, for all financial records ensuring the completeness and accuracy of records in the correct database.

• Classify and assign budget codes, verify and process payment claims, and invoices. Prepare payment vouchers ensuring the accuracy and documentation of all financial transactions.

• Support the project team on procurement process and ensure fair procurement of goods and services as in line with ILO guidelines.

• Maintain project financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for daily transactions and reports.

Description of Duties (continued)

General:

• Liaise with technical focal points in Jordan and Regional offices on matters relating to admin, finance and procurement.

• Present at Workers Center on Friday s as and when required to support the Center activities on basis of availing alternative weekly off.

• Perform other relevant duties as assigned.

Required qualifications

Education

Completion of secondary school education. Formal training in accounting and/or finance and administrative field would be an asset.

Experience

At least five years of operational or administrative support work experience including providing financial operations support services. Experience of working with an enterprise resource planning (ERP) system.

Languages

Excellent knowledge of English and Arabic.