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الوصف الوظيفي

Role       : Accounts Reconciliation Manager 
Location: Abu Dhabi
Role Purpose:
Ensure that the duties of (Nostro reconciliations, High risk GL accounts monitoring (WIP, Rejected, Cash in Transit, In Suspense) Exception Reports Monitoring, EOM Accounts reviews, identifying discrepancies, reporting and escalation of o/s entries and tracking issues until closure) are appropriately completely performed by ICD Reconciliation team members as per the agreed procedures, checklists, work instructions and TAT. 

To carry out daily transaction monitoring of ADIB staff accounts “credit transactions” as a detective control activity by identifying staff unusual transactions for the appropriate investigation & reporting.This helps to protect ADIB & its staff/customers’ accounts from being misused for fraudulent activities. Also, preparing and submission of Dashboard related to Nostro and Balance Sheet un-reconciled accounts to Senior Management for further directives.
    
Key Accountabilities of the role      
 

• Develop and update the sections' Policies, procedures, checklists, and work instructions to reflect the current practice and change/enhance/ make recommendations for improvement, whenever deemed necessary.
• Ensure within the team that the following duties are appropriately performed as per the agreed policies and procedures, checklists, work instructions and TAT.
• Performing Central Bank and Nostro reconciliations of Accounts for ledger transactions against statement transactions
• Daily monitoring of High risk GL Account comprising WIP, Rejected, Cash in Transit and In suspense 
• Daily monitoring of Teller shortage and overages and Exception Reports comprising Payment Orders, Debit to income GL, Debit to MAP outside customer RIM, Manual posting to GL Interface (Deposit and Finance), GL Balances against their nature and Overdrawn MAP Accounts.
• Monthly GL Reconciliation are submitted by the respective departments (Branches, Operations, Finance, Business Units, Other Head Office Dept. etc) on time with no missing as per the agreed frequencies.The reconciliations and reviews are completed as per the related procedures, checklists, and work instructions.
• To detected errors or discrepancies are reported and escalated to the respective branches /Departments/Business Units designated staff for their correction and necessary actions as per the agreed TAT.
• Open issues or entries (Un-resolved) are under track and follow-up with the respective branches /Central Operations/Finance and Business units designated staff until the closure.
• The (Branches, Operations, Head office Departments, Business Units) departments inquiries are investigated and answered to assist them in solving their Operational reconciliation related issues 
• KRI are reviewed and submitted on timely basis
• RCSA Testing is conducted on timely basis.
• Notifying Account owners with GL/MAP Accounts with zero balances for their further review and action.
• Assigning ownership of GL Account opened during the Month including criticality, Ageing Applicable, Reconciliation Frequency, Required reconciliation.
• Review on annual basis with Account owners/FCD to finalize Accounts reconciliation frequency, Accounts Criticality, Ageing Applicable and Required Reconciliation.
• Assist and guide the reconciliation team to improve their performance and productivity by having a continuous discussion and engaging them in additional assignment, training, and projects as per ICD Management directions.
• Ensure compliance to policies, procedures, guidelines, and standards.
• Keep good teamwork spirit, excellent relations with all parties and service standards.
• MIS and Dashboards: Prepare and circulate the periodic MIS /Dashboard for Nostro Ageing Items and un-reconciled Balance sheets Accounts to the respective Senior Management on Monthly/Quarterly basis.
• Highlight the repeated Near miss financial incidents, recommend for a solution and participate in implementing the solution.
• Monitoring of daily transaction monitoring of ADIB staff accounts to protect ADIB & its staff/customers’ accounts from being misused for fraudulent activities. 
• Immediate reporting/escalations of suspicious Staff transactions credited to their account. Also maintaining Confidentiality & Secrecy of information
• Monthly review of staff accounts below daily threshold (smurfing).
• Undertake any additional assignments / projects ( conducting root cause analysis, peer review) entrusted by the line management and complete them as per   requirement.
• Developing risk and Controls related to Accounts Reconciliation including reviewing other Central Operations Departments and make recommendation for improvements. 
• Involved in UAT Testing to review financial posting / Reconciliation process and to notify any GAP/discrepancies to ITD/Respective Application owner.
• Business Continuity coordinator for Internal Control Department.
• Carry out reconciliation staff Annual Appraisal as per HR Policy.

RESULTS REQUIERD:

1. Unreconciled entries are timely detected, reported, escalated, and corrected to avoid operational actual losses or Customer Complains.
2. Reconciliation    issues are timely reported and escalated for respective departments for further corrective actions.
3. Internal Control Department Policies & Procedures, Checklists and work instructions are strictly followed and implemented.
4. Reconciliation activity; as a critical service being provided to many internal customers; is up and running with no major interruption
5. Effective Controls on attempted frauds through staff accounts.Immediate reporting/escalations of suspicious transactions

DIMENSIONS:

1. ICD Reconciliation Team is global team based in ADIB Head office. The scope applies to ADIB UAE accounts and International Branches accounts 
2.   ICD Reconciliation Team is part of detective control    /line of defense after branch, Central Ops, Business units, Head office Department that minimize and limit the operational losses and Near Misses incidents.
3. ICD Reconciliation Team is part of Learn lessons, technical guidance and assistance to the branches Central Ops, Business Units users on their account’s reconciliations related issues.
4. ICD Reconciliation Team is central Point of contact within ADIB for meeting Central Bank examiners, External and Internal Audits requirements about the Nostro accounts transactions queries.
5. Competent technical staff is highly critical factor to the success of the Reconciliation and proofing monitoring activity since multiple accounts with multiple natures of transactions, aging, exceptions, posting channels, systems interfaces & integration are involved.

Specialist Skills / Technical Knowledge Required for this role:
 

Bachelor’s degree in accounting / finance or related field. 

Professional certification CPA / ACCA / CA or equivalent accounting qualification.

7-10 yrs experience in banking operations, finance or reconciliation process

Proficiency in MS excel and data analysis tool.