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Responsibilities

1. Finance – Cash and Bank Management:

The assistant will be responsible for the following tasks, all of which will be validated by the Finance & Admin Manager:

- Assisting in bookkeeping, including preparing the monthly reporting and scanning and archiving of invoices.

- Preparing the monthly bank reconciliations and all related monthly closure documents.

- Handling of advances and payments, internally and with vendors.

- Monitoring the liquidity management.

2. Administration and HR

- Cost-efficient booking of hotels, restaurants, venues.

- Assisting in organizing missions, seminars, workshops, and events.

- Processing of travel expenses claims.

- Managing notes verbal paperwork.

- Coordination with the lawyer for legal paperwork.

- Support of the logistics team with respect to materials and IT.

- Maintaining non-sensitive HR files.

- Participating in procurement processes.

- Handling of the inventory register.

- Administrative support in handling the fleet

- Onboarding of guests and newcomers.

3. Other Tasks

- Replacement of the Finance & Admin Manager during absences for selective tasks.

Qualifications

Skills

- Good IT knowledge and MS-office skills, knowledge in SAP is an asset

- Pragmatic, punctual under any circumstances, organized, reliable, flexible.

- Good oral and written communication skills in Arabic and English; Other languages (French or German) is an asset.

- Willingness to take responsibility, ability to work in an autonomous, proactive and results oriented way.

- High motivation and commitment to work for a governmental agency.

- Self-awareness, high ethical and professional standards, cultural sensitivity, team player and service orientation.

- High interpersonal skills.

Experience and Education