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الوصف الوظيفي

Title: Finance Officer

Reports to: Finance Manager
Duration: 12 Months (renewable)
Duty Station: Gaza Strip
Type of Contract: Full‐time, temporary (renewable)

- ORGANISATIONAL CONTEXT

Palestinian Environmental Friends (PEF) is a leading non-profit organization established in 1998 by a group of Palestinian experts committed to environmental and natural resource issues. Guided by the values of creativity, dignity, and transparency, PEF strives to ensure a green and healthy environment for present and future generations.

Operating across the Gaza Strip, PEF addresses key areas, such as climate change, green practices, water and wastewater management, solid waste management, food security and livelihoods, shelter, education, public health, infrastructure development, and capacity-building initiatives. Additionally, PEF conducts community awareness campaigns to promote environmental sustainability. Through its efforts, PEF contributes to environmental and cultural preservation, supports the sustainable use of local resources, and strengthens the connection between Palestinian communities and global environmental and development goals.

-JOB PURPOSE

The Finance Officer plays a key role in ensuring high-quality financial management across PEF programs. This includes overseeing financial operations, supporting budget development and monitoring, ensuring donor compliance, maintaining strong internal controls, and producing accurate financial reports. The Finance Officer contributes to financial risk mitigation, helps improve financial systems, and ensures adherence to PEF policies, national regulations, and donor requirements.

The Finance Officer works under the supervision of the Finance and Administrative Manager, coordinating closely with project coordinators, procurement, HR, and external stakeholders to ensure transparent, compliant, and efficient financial processes across PEF.

-MAIN RESPONSIBILITIES

General Responsibilities:

1. Represents PEF professionally, adheres to the organization’s values, and upholds its financial policies, ethical standards, safeguarding principles, and transparency commitments.
2. Ensures compliance with PEF’s financial procedures, donor regulations, audit standards, national financial laws, and internal control systems.
3. Maintains the confidentiality, integrity, and accuracy of all financial information, documents, and records.
4. Supports the implementation of PEF’s financial strategy, budgeting framework, and compliance systems.
5. Contributes to improving financial systems, procedures, reporting tools, and overall compliance mechanisms.
6. Ensures strong internal controls, proper authorization processes, and adherence to segregation-of-duties principles.
7. Works collaboratively with other departments to ensure alignment between financial management and programmatic objectives.
8. Maintains organized and transparent financial records and supports financial accountability across all projects.
9. Identifies potential financial risks, reports them to management, and recommends corrective or preventive actions.

Financial Operations & Monitoring (70%)

1. Oversees daily financial operations and reviews accounting transactions, payments, transfers, receipts, and reconciliations to ensure accuracy, proper coding, supporting documentation, and full compliance with PEF and donor policies.
2. Ensures timely and accurate recording of financial transactions in the accounting system and validates correctness before approval or submission.
3. Conducts monthly bank, cash, and ledger reconciliations, ensuring alignment between financial systems and supporting documentation, and supports month-end and year-end closing processes.
4. Reviews project expenditures, verifies correct budget codes, and monitors spending trends against approved budgets to ensure efficient and compliant financial performance.
5. Prepares financial analyses, including budget vs. actual reports, expenditure forecasts, burn rates, and variance explanations for internal use and donor reporting.
6. Reviews and validates procurement-related financial documents to ensure compliance with procurement procedures, donor rules, and internal financial controls.
7. Identifies financial risks, inconsistencies, or irregularities and recommends corrective or preventive measures to management.
8. Reviews payroll calculations, employee benefits, consultant fees, and statutory deductions to ensure accuracy and compliance prior to processing.
9. Ensures complete and compliant financial documentation for all payments to vendors, consultants, trainers, and service providers, and ensures proper archiving and traceability.
10. Supports cash flow planning and liquidity management, consolidates project financial needs, and prepares timely fund requests.
11. Collaborates with project teams to ensure timely and accurate financial reporting for all grants, ensuring alignment between financial and programmatic data.
12. Supports the Finance and Administrative Manager in financial planning, compliance monitoring, internal control improvements, and alignment with audit recommendations.
13. Performs any additional financial tasks requested by the Finance and Administrative Manager related to oversight, compliance, or organizational financial management.

Program Quality & Donor Compliance (25%)

1. Prepares accurate, timely internal and donor financial reports, ensuring compliance with donor templates, financial guidelines, and reporting schedules.
2. Ensures all financial documentation meets donor regulations, internal control standards, and audit requirements, and maintains clear, compliant archiving systems.
3. Supports internal and external audits by preparing complete audit files, providing required documentation, and responding promptly and accurately to auditor inquiries.
4. Follows up on audit recommendations and supports the implementation of corrective actions to strengthen compliance and financial controls.
5. Contributes to the development of donor budgets, proposal financial components, cost estimates, and financial forecasts in coordination with project teams and management.
6. Reviews project-level financial data for accuracy, eligibility, and consistency with donor-approved budgets, reporting frameworks, and expenditure categories.
7. Coordinates with MEAL, procurement, HR, and project teams to ensure alignment between financial data, programmatic progress, procurement planning, and donor reporting requirements.
8. Monitors donor budget consumption rates, flags risks of over- or under-spending, and supports preparations for no-cost extensions, reallocations, or budget amendments when needed.

Other (5%)

1. Performs any additional financial tasks assigned by the Finance and Administrative Manager that are relevant to the role and support overall financial management.
2. May occasionally be required to work on weekends or public holidays, for which compensatory time off will be provided in accordance with PEF policies.

Corporate Responsibilities

1. Demonstrates integrity, professionalism, and adherence to PEF’s ethical standards and code of conduct.
2. Promotes PEF’s mission, vision, and strategic objectives through responsible and transparent financial practices.
3. Respects and promotes cultural diversity, gender equality, inclusion, and non-discrimination in all interactions.
4. Upholds principles of transparency, accountability, and sound financial stewardship across all financial operations and decision-making.

 متطلبات الوظيفة

1. JOB REQUIREMENTS

Educational Qualifications

• Minimum: Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Maximum: Master’s degree or an equivalent advanced qualification in a relevant discipline.
• Preferred: Professional financial certifications (e.g., CPA, CMA) or specialized training in NGO financial management are considered an asset.

Practical Experience

• Minimum 5 years of professional experience in financial or accounting roles, preferably within NGOs or donor-funded programs.
• Demonstrated experience in donor financial reporting, grant budgeting, and compliance with donor regulations.
• Strong proficiency in accounting software (such as Al-Aseel) and advanced skills in MS Excel and financial analysis.
• Experience supporting financial audits, preparing audit documentation, and contributing to program budget planning is an asset.

Skills & Competencies

• Strong understanding of accounting principles, financial regulations, and internal control systems.
• Excellent analytical and reporting skills.
• High accuracy, attention to detail, and organizational discipline.
• Ability to manage competing priorities and meet tight deadlines.
• Strong communication and teamwork skills.
• Integrity and ability to handle sensitive financial information confidentially.

Language Requirements

• Fluency in English (written and oral).

• Minimum: Bachelor’s degree in Human Resources, Business Administration, Management, or a related field.
• Maximum: or equivalent advanced qualification in a relevant discipline.
• Preferred: Professional HR certification (e.g., SHRM, CIPD) or relevant postgraduate qualification.

Compensation & Benefits

• The monthly salary for this position ranges between 1,500 USD and 1,800 USD, based on qualifications and experience.
• PEF offers a competitive benefits package in accordance with its HR policies.