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تفاصيل الوظيفةAccounts Job Responsibilities

1. Accounts Receivable (AR)

• Issue customer invoices for freight, clearance, warehousing, project logistics, and value-added services.

• Ensure billing accuracy in line with agreed quotations, contracts, and Incoterms (EXW, FOB, CIF, DDP, etc.).

• Monitor customer credit limits and payment terms.

• Follow up outstanding receivables and prepare aging analysis.

• Coordinate with Sales and Operations to resolve billing disputes and collection issues.

• Record customer receipts and reconcile AR balances monthly.

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2. Accounts Payable (AP)

• Verify vendor invoices (airlines, shipping lines, trucking companies, customs brokers, agents).

• Ensure invoices match approved rates, service confirmations, and SOA.

• Prepare payment schedules based on cash flow planning and management instructions.

• Process payments and maintain vendor reconciliation.

• Manage agent payables for overseas offices and intercompany charges.

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3. Costing & Job Accounting

• Perform shipment/job costing for air, sea, land, project cargo, and express services.

• Allocate direct and indirect costs to each shipment or project.

• Analyze gross profit per job, customer, and trade lane.

• Identify cost variances and report abnormal margins to management.

• Support pricing and tender submissions with historical cost data.

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4. General Ledger & Month-End Closing

• Maintain accurate accounting records in accordance with accrual basis accounting.

• Post accruals for unbilled revenue and unpaid expenses (freight, agent charges, port fees).

• Perform monthly closing, trial balance review, and balance sheet reconciliation.

• Ensure compliance with company accounting policies and internal controls.

• Prepare adjusting journal entries and provisions.

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5. Financial Reporting

• Prepare monthly management accounts (P&L, Balance Sheet, Cash Flow).

• Provide operational reports: revenue by trade lane, GP analysis, cost ratios.

• Support group reporting and consolidation if applicable.

• Assist in year-end closing and audit coordination.

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6. Tax & Compliance

• Ensure compliance with VAT / GST regulations on freight and logistics services.

• Prepare and file VAT returns accurately and on time.

• Maintain proper documentation for zero-rated and exempt supplies.

• Coordinate with external auditors and tax advisors.

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7. Cash Flow Management

• Monitor daily cash position and forecast cash flow.

• Balance collections and vendor payments to support operations.

• Assist management in optimizing working capital.

• Control bank transactions and reconcile bank statements monthly.

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8. Internal Control & Risk Management

• Ensure segregation of duties between Operations, Finance, and Sales.

• Implement invoice approval and payment authorization controls.

• Identify financial risks related to credit exposure and vendor dependency.

• Support compliance with company SOPs and audit requirements.

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9. System & Process Support

• Maintain accounting records in ERP / Freight Management Systems (e.g. CargoWise, SAP, Oracle).

• Ensure data accuracy between operational and financial systems.

• Support system upgrades and process improvements.

• Assist in developing finance SOPs specific to logistics operations.

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10. Coordination & Communication

• Work closely with Operations, Sales, and Procurement teams.

• Liaise with overseas offices and agents for intercompany reconciliation.

• Provide financial support for management decisions and commercial negotiations.

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Optional Add-On (Senior / Head of Accounts)

• Lead finance team and oversee daily accounting operation.

• Set accounting policies and internal control frameworks.

• Support strategic planning, budgeting, and forecasting.

• Report directly to Finance Manager.