للتقدم للوظيفة : رابط الوظيفة من هنا. 

_______________________________________

الوصف الوظيفي

EcoPalestine is seeking to hire a Human Resources and Executive Support Officer to primarily support the Director of EcoPalestine, while also leading all core Human Resources functions for the organization and contributing to a positive and well-organized work environment. 

Reporting to: Palestinian Director, working closely with the Deputy Director

Contract Duration: One year, with the possibility of extension
Duty Station: Ramallah, Palestine

Human Resources Duties and Responsibilities

• Prepare, update, and revise job descriptions in coordination with relevant supervisors
• Advertise vacant positions and manage the recruitment process, including shortlisting, interview coordination, reference checks, and preparation of offers and employment contracts
• Coordinate onboarding and orientation for new employees and support training for existing staff
• Follow up on employee health insurance and work-related accident insurance files
• Maintain organized and up-to-date HR filing systems (electronic and hard copy), ensuring confidentiality and accuracy
• Monitor employee attendance, timesheets, leave balances, and monthly HR reports for payroll processing
• Support the implementation of staff development, wellbeing, and capacity-building initiatives
• Coordinate annual staff performance evaluation processes
• Implement annual employee satisfaction surveys in coordination with the MEAL team
• Safeguard Code of Conduct and the organization’s policies and procedures and maintaining a safe and positive work environment
• Propose updates and improvements to HR policies, procedures, and tools related to recruitment, remuneration, disciplinary measures, and staff development
• Review the HR Manual annually and coordinate updates and Board approval as required
• Prepare and disseminate internal announcements and staff communications
• Perform any other HR-related duties as requested by the direct supervisor

Executive Support to the Director:

• Provide high-level administrative support to ensure the efficient functioning of the Palestinian Director’s office
• Manage and coordinate the Director’s schedule with discretion and professionalism
• Coordinate regular and ad-hoc meetings (Senior Management Team, Board, and staff meetings), including scheduling, agenda preparation, documentation, follow-up actions, and minutes
• Prepare briefing materials, presentations, and background documents for the Director
• Coordinate travel arrangements and logistical support for the Director
• Assist in drafting and editing official correspondence in Arabic and English
• Support the Director in drafting and editing reports, concept notes, and proposals
• Coordinate Board of Directors’ meetings, including preparation of minutes, collection of signatures, and secure filing of records
• Liaise with the organization’s legal advisor regarding annual reporting requirements to the Ministry of Interior

Communication and Information Management

• Screen and manage incoming and outgoing communications for the Director, ensuring appropriate follow-up and prioritization
• Facilitate effective communication between the Director, staff, and offices regionally
• Maintain organized, up-to-date electronic and hard-copy filing systems
• Ensure the secure handling of confidential and sensitive information
• Answer phone calls, schedule meetings, and assist visitors
• Support logistical and preparatory arrangements for conferences, events, and workshops

 متطلبات الوظيفة

Main Skills and Requirements

• University degree in Business Administration, Public Administration, Human Resources, or a related field
• Minimum of three (3) years of relevant administrative and/or HR experience, preferably within an NGO or international organization
• Fluency in Arabic and English (written and spoken)
• Demonstrated ability to handle confidential information with discretion and professionalism
• Strong organizational skills with the ability to manage multiple tasks and priorities
• Excellent written and verbal communication skills
• Ability to work effectively in a multicultural and multi-ethnic environment
• Proactive, self-motivated, and committed to continuous self-development
• Proficiency in MS Office applications (Word, Excel, PowerPoint), Google Workspace tools, Zoom, and other communication platforms
• Strong internet and email management skills

EcoPalestine is an equal opportunity employer. We are committed to providing equal employment opportunities to all qualified applicants and employees, regardless of gender, age, disability, marital status, ethnic or social background, religion, or any other characteristic protected by applicable laws. We value diversity and inclusion and encourage applications from all segments of society.