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الوصف الوظيفي

 Job Description: Finance and Administration Officer

Job Overview:

The Finance and Administration Officer will ensure the effective financial management of the organization, in line with SCD's policies and procedures. This role includes overseeing administration, logistics, human resources, procurement processes, and ensuring compliance with organizational regulations. The officer will also monitor the financial activities of partners and ensure proper documentation and timely reporting of all financial activities.

Key Responsibilities:

Financial Management:

• Ensure effective financial management systems are in place and in compliance with SCD’s policies and procedures.
• Monitor partner organizations to ensure their financial integrity, including timely and accurate reporting of financial expenditure.
• Ensure all financial documentation is filed appropriately, both in soft and hard copy formats.

Administration and Logistics:

• Oversee the general administration and logistics functions within the SCD Office, ensuring smooth operations.
• Lead and manage the procurement processes, ensuring they are conducted in compliance with organizational procedures.
• Supervise financial books, billing, and accounting entries, ensuring accuracy and completeness.

Human Resources (HR):

• Act as the HR focal point, ensuring compliance with SCD’s HR policies and procedures.
• Manage personnel records, including employment applications, contracts, leave records, allowances, and other HR-related documentation.
• Participate in staff evaluation committees, providing support in staff performance assessments.

Financial Oversight and Reporting:

• Prepare and submit required financial and administrative reports to the General Manager.
• Regularly review expenditures and revenues, providing the General Manager with periodic reports.
• Ensure the application of financial and administrative regulations in all financial activities.

Supplier and Network Management:

• Establish and maintain relationships with suppliers and vendors, ensuring that procurement processes are followed.
• Participate in negotiating contracts and ensuring cost-effective procurement of goods and services.

Other Duties:

• Perform other duties as delegated by the General Manager to support the effective operation of the organization.

 متطلبات الوظيفة

Qualifications & Experience

• Bachelor’s degree in accounting, Finance, Business Administration, or related field.
• Minimum of 3 years’ experience in NGO financial and admin roles (preferred).
• Knowledge of donor rules (GIZ, EU, etc.).

• Excellent computer skills, including proficiency in the Bisan system and Microsoft Office (Excel, Word, PowerPoint).

• Fluent in Arabic; English proficiency preferred.
• Strong organizational skills, accuracy, confidentiality, and attention to detail.

1. Competencies

• Strong communication and teamwork.
• Ability to multitask, prioritize, and meet deadlines.
• Integrity and commitment to transparency.
• Problem-solving and proactive attitude.

1. Reporting

The Admin & Financial Officer reports directly to the Manager and works closely with the Project Team.