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الوصف الوظيفي

Main Job Purpose

The Finance & Administration Assistant supports the finance function by ensuring accurate processing of financial transactions, proper documentation, compliance with internal and donor regulations, and preparation of financial reports. The role also provides limited administrative support to ensure efficient internal operations.

Key Duties and Responsibilities

1. Financial Management (Primary Role – 75%)

• Process payments, receipts, advances, and settlements in accordance with internal financial procedures.

• Prepare and verify payment vouchers, ensuring completeness and compliance of supporting documents.

• Maintain daily bookkeeping and ensure accurate financial coding in the accounting system.

• Assist with monthly bank and cash reconciliations.

• Manage petty cash and ensure proper documentation and reconciliation.

• Prepare and organize monthly financial files (digital and hard copies) in line with audit standards.

• Assist in preparing expenditure reports, financial summaries, and budget follow-up sheets.

• Follow up with external parties strictly for financial documentation purposes.

• Support internal and external audits by organizing and preparing required documents.

• Ensure compliance with donor financial regulations and internal control procedures.

2. Administrative Support (25%)

• Prepare official documents, letters, reports, forms, and internal templates.

• Organize internal meetings, prepare minutes, and support document formatting and filing.

• Maintain structured administrative filing systems for correspondence and official records.

• Prepare administrative briefs and internal summaries for coordination and reporting.

• Handle confidential administrative tasks in a professional and organized manner.

Our Values:

Believe in the cause

We believe in changing a situation from negative to lasting positive; helping those in need; saving and transforming lives for the better is what drives us.

Work together

Teamwork is the backbone of our work’s success.

Give with grit

Being a “gritty” person means perseverance and passion for long-term goals; hence, freely giving with courage, conscientiousness, and resilience; acting with optimism, confidence, and creativity as you strive for excellence.

Make life better

Ultimately, our work is to make life, in its holistic sense, better for everyone, and everything, including the environment.

“All Action for humanity members (staff, volunteers and interns) are committed to the AFH policies such as, AFH Code of Conduct, Child Safeguarding Policy, Reporting Sexual Exploitation and Abuse, Reporting Conflict of Interest, Reporting Misconduct”

Child Safeguarding Policy:

Child abuse in all forms is unacceptable to AFH which recognizes its responsibility to protect children from harm in all areas of its work. AFH is committed to ensuring a child-safe environment and is applying a zero-tolerance approach towards any kind of child abuse and exploitation. We understand the diverse needs of every individual, and we're proud to announce our unwavering dedication to creating an inclusive environment for people with disabilities.

PSEAH -Discrimination, Abuse, and Harassment Policy:

AFH unwavering dedication extends to creating a workplace that fosters respect, equality, and dignity. Introducing our Discrimination, Abuse, and Harassment Policy, we affirm our stance against any discrimination, abuse, or harassment based on race, ethnicity, religion, national origin, gender, age, sexual orientation, marital status, citizenship status, disability, or military status. We declare zero tolerance for any form of mistreatment, whether physical, sexual, or verbal. Our employees and associated personnel are integral to upholding these values, ensuring a work environment where everyone's rights are respected, both within and beyond the AFH community. Join us in building a future where protection, safety, and respect prevail for all.

and It is forbidden for AFH employees to inflict harm on children or vulnerable groups or carry out acts of harassment or sexual exploitation of children and adults, directly or indirectly, inside or outside the organization, during or after working hours."

 متطلبات الوظيفة

Qualifications and Education Requirements:

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.

 General Work Experience:

• 1–3 years of experience in finance or accounting (experience with INGOs is an asset).

• Strong proficiency in Microsoft Excel and Microsoft Office (mandatory).

• Knowledge of accounting systems such as Bisan, Odoo, QuickBooks, or other ERP systems is a strong advantage.

• Good understanding of accounting principles, compliance, and internal control procedures.

• Strong attention to detail, accuracy, and organizational skills.

• Ability to work independently and maintain confidentiality.

Core Competencies

• Professionalism and integrity.

• Confidentiality and accuracy.

• Strong organizational and prioritization skills.

• Ability to work under pressure and meet deadlines.

• Commitment to humanitarian values.

Language Requirements

• Good communication skills in Arabic and English.

* Action For Humanity reserves the right to initiate the recruitment process before the closing date upon identifying suitable candidates.