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Job Description

Tasks, Responsibilities and Duties 
Invoice Processing:

• Receive and review invoices from suppliers, ensuring accuracy and adherence to contractual terms.
• Verify supporting documentation and obtain necessary approvals for payment processing.
• Enter invoices into the accounting system accurately and in a timely manner.

Payment Processing:

• Prepare and process payments to vendors, including checks, electronic transfers, and other payment methods.
• Ensure payments are made within agreed-upon terms and deadlines. Reconcile payment records with vendor statements and resolve any discrepancies.

Vendor Management:

• Maintain vendor master data, including contact information, payment terms, and banking details.
• Respond to vendor inquiries and resolve payment-related issues promptly. Cultivate positive relationships with vendors to ensure smooth operations and negotiate favorable terms when possible.

Account Reconciliation:

• Reconcile accounts payable balances with vendor statements and ledger records. 
• Investigate and resolve discrepancies or outstanding issues, such as unapplied credits or unmatched invoices.
• Prepare and review account reconciliations to ensure accuracy and completeness.

Compliance and Reporting: 

• Assist in the preparation of financial reports, including accounts payable aging and cash flow projections. 
• Ensure compliance with financial policies, regulations, and internal controls related to accounts payable.
• Support internal and external audits by providing necessary documentation and information.

Job Requirements

• Bachelor's degree in Accounting, Finance, or a related field. Relevant certifications are a plus.
• Proven experience in accounts payable or a similar financial role.
• Strong knowledge of accounts payable principles, procedures, and best practices.
• Familiarity with accounting software and proficiency in MS Excel.
• High attention to detail and accuracy in data entry and financial record-keeping.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal abilities.
• Ability to work independently and collaborate with cross-functional teams.
• Familiarity with relevant financial regulations and compliance requirements.