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Job Description

Job Title: Finance and Administration Senior Officer

Duty Station: Al-Turbah Field Office – Taiz

Organization: BCHR

Position Category: Full Time

Line Manager: Project Manager – Al-Turbah Field Office

Application Deadline: 25/07/2026

Background

BCHR is a national non-governmental humanitarian organization headquartered in Hadhramout, Yemen, providing humanitarian and development assistance in health, nutrition, food security, protection, livelihoods, and related sectors.

Al-Turbah Field Office implements several field activities under partnership with the DRC. The role requires strong financial control, donor-compliance awareness, administrative discipline, and effective coordination between the field office, BCHR Head Office in Hadhramout, and DRC.

Position Purpose

The Finance and Administration Senior Officer is responsible for leading and ensuring sound day-to-day financial and administrative management of the Al-Turbah Field Office. The position ensures that all financial transactions, supporting documents, office administration, asset records, petty cash, bank/cash reconciliations, procurement support files, and partner-related financial documentation are accurate, complete, compliant, and audit-ready.

The position reports operationally to the Project Manager in the field office and technically/functionally to the Finance and HR Departments at BCHR Head Office in Hadhramout.

Main Duties and Responsibilities

1. Financial Management, Accounting and Compliance

1. Oversee the daily financial operations of the Al-Turbah Field Office and ensure that all transactions are accurate, complete, properly coded, supported, approved, and recorded in line with BCHR policies and applicable DRC/KfW project requirements.
2. Review payment requests, invoices, procurement documents, attendance sheets, distribution/payment lists, contracts, and supporting documents before processing or submission for approval.

1. Ensure that all payments are properly classified by project, budget line, cost category, activity, donor code, and account code before recording or submission to Head Office.
2. Maintain and review petty cash records, cash counts, and replenishment requests, ensuring proper documentation and timely settlement.
3. Prepare monthly cash count reports, cash/bank reconciliation files, and supporting schedules for submission to the Finance Manager at Head Office.
4. Support the preparation of monthly Budget vs. Actual reports, budget utilization updates, cash flow forecasts, and financial tracking reports for the KfW project and other field-office activities as required.
5. Monitor project expenditure against approved budgets and alert the Project Manager and Head Office Finance Manager of any risk of over-spending, under-spending, wrong coding, unsupported costs, or non-compliant expenditure.
6. Prepare and submit monthly financial documentation packages to BCHR Head Office and support partner reporting requirements to DRC according to agreed deadlines.
7. Ensure that all financial transactions are stamped, indexed, scanned, uploaded, and archived in both physical and electronic filing systems.
8. Maintain clear audit trails for all financial transactions, including approvals, supporting documents, payment evidence, procurement references, and accounting records.
9. Coordinate with banks, financial service providers, tax authorities, and social insurance offices as required for project-related transactions and statutory compliance.
10. Prepare monthly exchange rate reports and provide supporting evidence to Head Office Treasury/Finance when required.
11. Support month-end closure by preparing schedules, reconciliations, pending payment lists, advance settlement status, accrual information, and any other finance reports requested by Head Office.
12. Assist in preparing internal and external audit files and respond to audit documentation requests in coordination with the Finance Manager and Project Manager.

2. Administration, Office Support and Internal Control

1. Oversee the administrative operations of the Al-Turbah Field Office, including office supplies, equipment maintenance, utilities, correspondence, courier services, meeting arrangements, and general office support.
2. Ensure that office administrative records are properly maintained, including contracts, attendance records, leave records, office supplies, asset records, visitor logs, and official correspondence.
3. Maintain and regularly update the office asset and inventory register in coordination with Head Office and support semi-annual/annual physical counts.
4. Ensure proper control over office equipment, furniture, project assets, stationery, and consumables, and report any loss, damage, misuse, or discrepancy.
5. Support the organization of trainings, workshops, meetings, distributions, monitoring visits, and field activities by ensuring proper administrative and financial arrangements.
6. Support field-level HR administration in coordination with Head Office HR, including attendance tracking, leave follow-up, onboarding support, timesheets, and filing of HR-related documents.
7. Ensure that all administrative and finance documents are securely archived and easily retrievable for management review, DRC verification, donor checks, and audits.

3. Procurement and Logistics Support

1. Review procurement payment files before processing, including purchase requests, quotations, bid analyses, approvals, purchase orders, contracts, delivery notes, invoices, inspection/receipt forms, and payment requests.
2. Support tender opening, procurement committee documentation, and procurement filing when assigned, while maintaining segregation of duties and compliance with BCHR and partner procedures.
3. Coordinate with procurement/logistics staff to ensure that payments are not processed unless procurement files are complete, approved, and compliant.
4. Verify that goods and services paid for are properly received, documented, and linked to the correct project activity and budget line.

4. Partner Coordination and Reporting

1. Act as the field-level focal point for finance and administration coordination between the Al-Turbah Field Office, BCHR Head Office in Hadhramout, and DRC finance/admin focal points.
2. Ensure timely communication of financial, administrative, and compliance issues to the Project Manager and Head Office Finance/Admin Management.
3. Support DRC verification visits, monitoring visits, financial spot checks, and partner compliance reviews by preparing files, responding to documentation requests, and following up on agreed actions.
4. Maintain a tracker for pending payments, advances, settlements, missing documents, audit requests, and partner compliance follow-up points.
5. Prepare concise periodic updates to the Project Manager and Head Office on key finance/admin issues, risks, delays, and required management decisions.

5. Supervision, Capacity Building and Conduct

1. Provide guidance and day-to-day support to finance/admin assistants, cashiers, volunteers, or other support staff when assigned.
2. Help improve field-office financial and administrative workflows, filing systems, payment tracking, and internal control practices.
3. Promote compliance, integrity, confidentiality, accountability, and professional conduct within the field office.
4. Ensure strict confidentiality of financial records, payroll information, contracts, personal data, banking information, and sensitive project documentation.
5. Report any suspected fraud, conflict of interest, corruption, safeguarding concern, financial misconduct, or serious policy violation through the approved organizational channels.
6. Perform any other related duties assigned by the Project Manager or Head Office Finance/Admin Management, consistent with the nature and level of the position.

Key Deliverables

1. Monthly finance documentation package submitted to Head Office.
2. Monthly petty cash report and cash count.
3. Monthly cash/bank reconciliation file.
4. Monthly Budget vs. Actual / budget utilization update.
5. Monthly exchange rate report.
6. Updated payment tracker, advance tracker, and missing-document tracker.
7. Updated asset and inventory register.
8. Complete and audit-ready finance/admin archive.
9. Procurement payment review checklist for each processed payment.
10. Audit/verification response file when requested by BCHR, DRC, or auditors.

Qualifications and Requirements

Education

§  Bachelor’s degree in Accounting, Finance, Business Administration, or a closely related field. A professional certificate or training in accounting, financial management, donor compliance, audit, or NGO finance is an advantage.

Experience

§  Minimum of 4–5 years of progressive experience in finance, accounting, and administration, preferably within NGOs, INGOs, or donor-funded projects.

§  Experience in field-office finance, partner reporting, budget tracking, petty cash management, bank/cash reconciliation, procurement payment review, audit preparation, and financial documentation is required.

Technical Skills

§  Strong knowledge of accounting principles, internal controls, financial documentation, cost allocation, budget coding, and donor compliance.

§  Strong ability to review payment files, procurement support documents, invoices, contracts, attendance sheets, distribution lists, and supporting evidence.

§  Very good command of Microsoft Excel, Word, Outlook, and accounting/financial systems.

§  Ability to prepare clear financial reports, trackers, reconciliations, and audit schedules.

Languages

Excellent Arabic and very good English, including the ability to read and prepare finance/admin documents, reports, and correspondence.

Competencies

High integrity and confidentiality.
Strong attention to detail.
Ability to work under pressure and meet deadlines.
Strong communication and coordination skills.
Ability to work with field teams, Head Office departments, and partner organizations.
Good problem-solving and organizational skills.
Commitment to humanitarian principles, safeguarding, accountability, and anti-fraud standards.

Working Conditions

The position is based in Al-Turbah Field Office – Taiz and may require travel to project sites and coordination visits as required by project implementation needs, security conditions, and management instructions.

How to Apply

Female candidates are strongly recommended to apply

HOW TO APPLY: Interested candidates may apply on the following link Finance and Administration Senior Officer