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Job Description

Accounts Payable Accountant (Medical Sector)

Location: iVein Clinics – Egypt
Department: Finance
Reports To: Finance Manager

About iVein Clinics

iVein Clinics is a rapidly growing healthcare group dedicated to delivering high-quality patient-centered medical services. As part of our expansion, we are seeking an experienced Accounts Payable Accountant who will play a key role in managing the company's financial obligations, ensuring compliance with financial policies, and maintaining strong relationships with vendors and medical suppliers.

Position Summary

The Accounts Payable Accountant is responsible for managing the complete accounts payable cycle, ensuring timely and accurate processing of supplier invoices, physician payments, operational expenses, and other financial obligations. The role requires strong financial analysis skills, excellent attention to detail, and experience working within healthcare or medical organizations where compliance, cost control, and accuracy are critical.

The ideal candidate will ensure that all payments are properly authorized, accurately recorded, reconciled, and processed in accordance with company policies, accounting standards, and local regulations.

Key Responsibilities

Accounts Payable Operations

• Manage the full Accounts Payable cycle from invoice receipt to payment.

• Review, verify, and process supplier invoices for accuracy, completeness, and appropriate approvals.

• Match invoices with Purchase Orders (POs), Goods Received Notes (GRNs), contracts, and supporting documentation.

• Ensure all invoices are coded correctly according to the Chart of Accounts and cost centers.

• Maintain accurate AP records and supporting documentation.

Vendor & Supplier Management

• Build and maintain strong relationships with medical suppliers, pharmaceutical vendors, laboratories, service providers, and contractors.

• Reconcile vendor statements on a monthly basis.

• Investigate and resolve invoice discrepancies and payment issues.

• Respond promptly to supplier inquiries regarding payments and outstanding balances.

• Monitor supplier aging reports and ensure timely settlements.

Payment Processing

• Prepare weekly and monthly payment schedules.

• Process payments through bank transfers, checks, and electronic payment systems.

• Ensure payments comply with internal approval matrices.

• Monitor payment deadlines to avoid penalties or service interruptions.

• Maintain proper documentation for every payment transaction.

Financial Reconciliation

• Perform monthly reconciliation of Accounts Payable balances.

• Reconcile supplier balances with the General Ledger.

• Assist in month-end and year-end closing activities.

• Prepare AP accruals where necessary.

• Identify discrepancies and recommend corrective actions.

Expense Control

• Review employee expense claims for policy compliance.

• Verify travel, procurement, operational, and administrative expenses.

• Ensure proper allocation of expenses across departments and branches.

• Monitor recurring expenses and identify opportunities for cost optimization.

Medical Industry Financial Support

• Process payments related to:

  • Medical equipment suppliers

  • Pharmaceutical companies

  • Laboratories

  • Medical consumables

  • Physicians and consultants

  • Maintenance providers

  • Healthcare service contracts

• Monitor healthcare supplier contracts and payment terms.

Reporting & Analysis

• Prepare:

  • Accounts Payable Aging Reports

  • Vendor Outstanding Reports

  • Cash Flow Forecasts related to AP

  • Monthly Payment Analysis

  • Expense Trend Reports

  • Cost Analysis Reports

• Support management with financial insights and recommendations.

Compliance & Internal Control

• Ensure compliance with:

  • Egyptian Accounting Standards

  • Tax regulations

  • VAT requirements

  • Internal financial policies

• Maintain strong internal controls to prevent duplicate or unauthorized payments.

• Support internal and external audit requirements.

• Maintain confidentiality of financial information.

ERP & Systems

• Record and maintain AP transactions within the ERP system.

• Ensure accurate financial postings.

• Participate in ERP improvements and process automation initiatives.

• Maintain digital documentation and payment records.

Cross-Functional Collaboration

• Coordinate with:

  • Procurement Department

  • Warehouse

  • Medical Operations

  • HR Department

  • Treasury

  • Finance Team

• Resolve invoice and purchasing discrepancies promptly.

Continuous Improvement

• Identify opportunities to streamline AP processes.

• Recommend automation solutions.

• Improve payment turnaround times.

• Enhance vendor satisfaction through efficient financial operations.

Job Requirements

Qualifications

• Bachelor's degree in Accounting, Finance, or Commerce.

• CMA, CPA, IFRS Diploma, or equivalent certifications are an advantage.

• 3 - 5 years of Accounts Payable experience.

• Previous experience in hospitals, medical centers, healthcare groups, or clinics is highly preferred.

Technical Skills

• Strong understanding of:

  • Accounts Payable

  • General Ledger

  • Financial Reporting

  • Bank Reconciliation

  • Cost Accounting

  • VAT & Tax Compliance

  • Cash Flow Management

  • Month-End Closing

• Advanced Microsoft Excel (Pivot Tables, Power Query, VLOOKUP/XLOOKUP, financial formulas).

• Experience with ERP systems such as Odoo, SAP, Oracle, Microsoft Dynamics, or similar.

• Knowledge of electronic payment platforms and banking systems.